Indigenous Graduate Pathway - Agency Guidelines
The arrangements for Meet, Greet, Yarn are currently under review. Participating agencies will be notified of the changes to recruitment processes
The Indigenous Graduate Pathway (IGP) is a key initiative to increase the number of Indigenous Graduates across the Commonwealth coordinated by the Australian Public Service Commission in partnership with participating Commonwealth Government agencies.
The IGP is a targeted, centrally coordinated and culturally safe, end-to-end recruitment process consistent with the Public Service Act 1999 and Australian Public Service Commissioner’s Directions 2016-2019 (Commissioner’s Directions). Participating agencies are provided with a pool of eligible candidates who have undergone a rigorous assessment process and have been found suitable for employment as a graduate at the APS 3 and APS 4 classification.
The pathway offers:
- targeted marketing to Indigenous graduates;
- a robust, inclusive and culturally-safe assessment methodology;
- a cost-effective, centralised assessment model;
- access to detailed, holistic assessment reports for suitable candidates;
- an increased profile of the Commonwealth as an employer of choice within the Indigenous community; and
- culturally appropriate guidance and support for program managers.
These guidelines provide agencies with information to support the recruitment of Indigenous employees through the IGP. They also outline the Commission’s roles and responsibilities in supporting participants on commencement and throughout their respective programs.
By nominating to participate in the pathway, agencies understand and agree to all information outlined in these guidelines including their role and responsibilities.
Key recruitment milestones
23 January 2020 - Applications open
30 January 2020 - Agency information session
14 February 2020 - Agency intention to recruit and agency profile due
4 April 2020 - Applications close
15–23 April 2020 - Online assessments conducted and referee reports submitted
11–14 May 2020 - Meet, Greet, Yarn (Assessment centres)
9 June 2020 - Assessment reports released to participating agencies and call for first round offers
June/July 2020 - Offers of employment
Roles and Responsibilities
The role of the Commission is to coordinate delivery of a targeted, centrally coordinated and culturally safe end-to-end recruitment process inclusive of marketing, assessment and candidate support.
Key responsibilities of the Commission include:
- Delivering a targeted marketing campaign attracting eligible Indigenous graduates to apply
- Undertaking a robust and culturally safe assessment, utilising contemporary assessment methods
- Providing culturally appropriate candidate care throughout the recruitment process
- Facilitating offers of employment from participating agencies to successful candidates
- Hosting networking events which include an annual event celebrating the success of program participants.
The Commission will seek to confirm eligibility of applicants for the program, requesting confirmation of Aboriginal and/or Torres Strait Islander heritage in accordance with the tiered approach outlined within the Indigenous Recruitment Guide.
The Commission also provides guidance and support for participating agencies throughout the pathway processes.
The role of participating agencies is to allocate and fill graduate vacancies using the merit pool from the pathway. Agencies also participate in the delivery of the pathway through various activities. Key responsibilities of participating agencies include:
- Allocating a number of ongoing vacancies within the agency’s graduate development program
- Providing promotional materials and information
- Participating in recruitment events and activities
- Reviewing assessment reports and making offers of employment to suitable candidates
- Undertaking the onboarding and recruitment of the graduate/s into the agency
Following the recruitment process, agencies are responsible for the selected graduates as ongoing employees of their agency. Further information on how agencies contribute to the process is available under Pathway Delivery below.
Costs to Agencies
The pathway is funded under the APS Indigenous Employment Programs Memorandum of Understanding 2016 – 2020. There are no further costs to agencies for participation in the recruitment process; however there may be incidental costs associated with some activities. The following activities may incur a cost to the agency:
- Participation at assessment centres: includes agency staff travel (where necessary) and materials for mini career expos.
- Graduate attendance at annual event: includes travel and accommodation of graduates located outside of Canberra.
Agency participation in these activities adds value for both the agency and graduates. It is recommended that agencies account for these costs to support recruitment and retention outcomes.
Intention to recruit
The Commission invites agencies to participate in the 2021 Indigenous Graduate Pathway. This includes a briefing session and collation of agencies’ requirements for graduate candidates.
Agency Information Session
30 January 2020
The session covers key information about the program, including assessment methodology, agency role and details of program delivery.
Note: the attending representative should be the nominated key contact for the program.
Intention to Recruit
Due: 14 February 2020
Agencies will be invited to participate in the program by submitting an Intention to Recruit form. The form collects key information, including the details of the positions allocated and the details of key contact people within your agency.
Note: it is important that this information is accurate to ensure pathway marketing reflects positions available.
The Commission’s marketing strategy targets potential candidates and includes flexibility to target particular regions where positions are available. A wide variety of marketing and promotional strategies will be used to advertise the Pathway, including, but not limited to, online marketing, social media, and university outreach.
Confirmation of Agency Profile
Due: 14 February 2020
Agencies are required to confirm their Agency Profile. This information is collated and published as an information booklet for candidates. It is also used to promote the pathway and participating agencies throughout the marketing campaign.
Provide promotional materials: Agencies are requested to provide ready-to-use digital promotional materials for distribution through the Indigenous Careers channels.
Formal assessment will be conducted to identify suitable candidates through a robust and culturally safe process, utilising contemporary assessment methods. Further information about the process is available under Assessment Methodology below.
Yarning Circle: Group Interviews
Agencies will be invited to nominate representatives from their agency to participate as a panel member. Panel members will undergo mandatory training and attend the nominated assessment centre(s).
Meet and Greet
Hosted at the assessment centres, prospective employers will meet with candidates to discuss the graduate opportunities available. Each agency will meet with each candidate for a period of 5 minutes. Candidates will rotate through every agency on the day as directed by members of the Indigenous Capability Team. This is an opportunity for agencies to meet candidates and promote their agency.
The Commission will facilitate the offers of employment process, to ensure a fair and equitable process for employing agencies and candidates. The Commission will maintain candidate engagement throughout the offers process in an effort to reduce the risk of confusion or misunderstandings.
The offer of employment process is as follows:
- The assessment report and candidate information is released to employing agencies.
- Agencies will consider the entire pool of candidates and identify the candidate/s to whom they intend to make an offer. Agencies may contact candidates during this time for informal discussions and to determine suitability, however no formal offers are to be made.
- Agencies advise the Commission of the offers they wish to make to a limit of ten candidates. All offers made must be a formal offer of employment, however can be conditional to account for agency requirements such as security clearances.
- The Commission advises candidates of the employment offer/s.
- Candidates consider all offers of employment and advise the Commission of their decision to accept or decline the offers. This information will be forwarded to agencies. During the candidate deliberation period agencies must not contact candidates but can respond to candidate enquiries.
- If required there will be a second round of offers.
- Following the offers period, the Commission will work with agencies to facilitate the placement of any remaining candidates.
Merit list shared
In accordance with the Commissioner’s Directions, the merit list will be made available to all APS agencies following the offers period. Agencies will be able to engage candidates remaining on the merit list for other vacant positions with similar capabilities assessed through the pathway.
Further details on the offers process, including key dates, will be provided to employing agencies following the Assessment Centre. The Commission will maintain contact with candidates and agencies to assist in meeting required timeframes.
All subsequent recruitment and onboarding actions, after an offer has been accepted, including terms and conditions of employment such as salary, probation, security clearance and leave provisions, are the responsibility of the employing agency.
Agencies are invited to provide feedback to inform the pathway evaluation. An agency feedback survey will be circulated for completion, along with opportunity for feedback discussions.
Confirmation of graduate commencements
Agencies are required to confirm the details of the Indigenous graduates who commence at their agency.
Annual graduate event
Usually held in March, this is an opportunity for celebration and networking across the APS. Both commencing and completing Indigenous graduates are encouraged to participate in this event.
Further details, including key dates, will be provided to employing agencies following the offers process.
The Commission delivers a robust and culturally safe merit selection process, utilising contemporary research based methodology. The objective of the process is to determine the suitability of candidates for a graduate role in the Australian Public Service. The capabilities and characteristics to be assessed have been developed with reference to the APS Work Level Standards at the APS3 and APS4 classification, the APS Framework for High Potential and central factors common across agency graduate development programs.
Capabilities and Characteristics
Candidates are assessed on the following capabilities and characteristics:
- General verbal ability
- Clarity of written and oral communication
- Ability to adapt to audience
- Negotiation skills
- Conceptual & Analytical
- Problem solving
- Organisational skills
- Numerical reasoning
- Adaptability & learning orientation
- Working with others
- Emotional intelligence
- Propensity to lead
- Aspiration & Engagement
- Career aspiration
- Alignment with APS culture and values
Eligible candidates will be:
- An Aboriginal and/or Torres Strait Islander person: as per the Racial Discrimination Act 1975 these positions are restricted to Aboriginal and/or Torres Strait Islander people.
- A university graduate: have completed, at minimum, a three-year undergraduate degree at AQF level 7 or above in the last five years prior to January 2021.
- Application: Candidates are required to submit a resume, academic transcript and confirmation of Aboriginal and/or Torres Strait Islander heritage.
- Online tests: eligible candidates will be invited to complete a writing task and a cognitive skills test online.
- Referee reports: candidates will be required to submit two written referee reports.
- Meet, Greet, Yarn: shortlisted candidates will be assessed in a Yarning Circle group interview and participate in a meet and greet session with agencies.
- Validation interview: candidates will be invited to a validation interview conducted via video- or teleconference, and will consist of individualised questions based on the outcomes of their assessment activities as well as academic transcript and resume.
- Individual assessment report: a report will be prepared on the holistic assessment of each candidate and made available to agencies.
Indigenous Capability Team
Call us on (02) 6202 3826 or 1300 656 009, email indigenous [at] apsc.gov.au or visit the Indigenous Careers website.
The Indigenous Graduate Pathway manager is Emma McMahon.