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Appendix 3 Workforce Trends

This appendix summarises some overall trends in APS employment for 2019–20, and over the past 10 years. The primary source of data is the APSED.

While this appendix briefly summarises APS workforce trends, the June 2020 APS employment data release provides detailed data. Each published report provides current data and data from the previous years. The historical data is often adjusted at this time to pick up information that affects previously reported data. For this reason, the current publication is always the most accurate data source for APS employment data, including for historical data.

APS employment trends

As at 30 June 2020, there were 150,474 employees in the APS, comprising:

  • 132,101 ongoing employees, down by 0.09% from 132,218 ongoing employees in June 2019
  • 18,373 non-ongoing employees, up by 26.2% from 14,564 non-ongoing employees in June 2019.

During 2019-20:

  • 9,646 ongoing employees were engaged, up by 12.73% from 8,557 ongoing engagements in 2019
  • 9,750 ongoing employees separated from the APS, down by 19.49% from 12,110 separations of ongoing employees in 2019.

Job families

The APSC Job Family Model groups functionally similar jobs that perform related tasks and require similar or related skills and knowledge. The model classifies jobs at 3 levels: family, function and role. There are 20 job families, which are broken down into clusters of job functions and further into job roles.

As at 30 June 2020, 34 agencies supplied job family data relating to 124,819 (83.0%) of APS employees. 

Engagements and separations

Engagement numbers have fluctuated over the last 10 years, ranging from 12,829 in 2010-11, to 2,367 in 2014-15 and back up to 9,646 in 2019-20.

Tables A3.1 and A3.2 cover ongoing APS engagements by classification and by age group. Table A3.3 covers ongoing APS separations by classification.

Table A3.1: Ongoing APS engagements by classification (2010-11 to 2019-20)

Classification

2010
-11

2011
-12

2012
-13

2013
-14

2014
-15

2015
-16

2016
-17

2017
-18

2018
-19

2019
-20

Trainee

278

299

283

251

130

584

558

641

441

435

Graduate

1 494

1 398

1 237

1 152

1  037

1 435

1 484

1 243

1 199

1 375

APS 1

369

160

130

181

36

47

57

44

47

70

APS 2

707

458

271

281

151

486

456

172

166

183

APS 3

3 048

2 019

1 298

533

247

2 495

1 631

2 088

777

1 493

APS 4

1 767

1 768

1 222

462

142

2 021

1 544

1 522

1 567

1 666

APS 5

1 545

1 600

880

427

157

1 317

1 065

1 071

1 528

1 373

APS 6

1 875

1 832

1 148

673

241

1 321

1 305

1 213

1 633

1 787

EL 1

1 238

1 215

778

467

140

787

685

672

795

848

EL 2

441

437

346

185

58

360

292

268

322

341

SES 1

47

51

44

24

17

157

48

47

57

47

SES 2

16

26

13

12

9

31

17

26

15

25

SES 3

4

9

1

1

2

9

6

6

10

3

Total

12 829

11 272

7 651

4 649

2 367

11 050

9 148

9 013

8 557

9 646

Source: APSED

Table A3.2: Ongoing APS engagements by age group (2010-11 to 2019-20)

Age group (years)

2010
-11

2011
-12

2012
-13

2013
-14

2014
-15

2015
-16

2016
-17

2017
-18

2018
-19

2019
-20

Under 20

231

232

152

108

74

158

169

126

149

139

20-24

2 781

2 368

1 691

1 095

702

2 020

1 811

1 751

1 477

1 761

25-29

2 890

2 481

1 716

1 034

632

2 533

2 101

1 939

1 836

2 098

30-34

1 873

1 624

1 148

674

317

1 796

1 360

1 428

1 286

1 450

35-39

1 378

1 276

838

470

166

1 297

1 001

1 097

1 043

1 210

40-44

1 205

1 134

732

380

163

1 062

873

878

859

934

45-49

1 069

896

553

339

130

893

718

744

773

834

50-54

751

660

420

254

103

685

591

535

560

620

55-59

458

411

278

187

55

425

380

341

372

415

60 and over

193

190

123

108

25

181

144

174

202

185

Total

12 829

11 272

7 651

4 649

2 367

11 050

9 148

9 013

8 557

9 646

Source: APSED

In 2019-20 there were 9,750 ongoing separations (Table A3.3). The number of separations decreased from 12,110 at 30 June 2019. Unlike engagements, separations have remained relatively steady over time.

Table A3.3: Ongoing APS separations by classification (2010-11 to 2019-20)

Classification

2010
-11

2011
-12

2012
-13

2013
-14

2014
-15

2015
-16

2016
-17

2017
-18

2018
-19

2019
-20

Trainee

36

52

40

44

38

59

61

75

120

79

Graduate

85

76

55

60

38

42

60

59

91

114

APS 1

143

135

123

100

85

59

61

69

51

49

APS 2

375

363

315

328

331

279

241

306

246

248

APS 3

1 575

1 452

1 235

1 273

1 139

991

1 190

1 219

1 047

905

APS 4

2 074

1 768

1 627

1 800

1 748

1 554

1 689

1 888

2 225

1 550

APS 5

1 465

1 436

1 354

1 422

1 391

1 285

1 434

1 479

1 786

1 278

APS 6

2 167

2 161

2 052

2 272

2 302

1 911

2 123

2 319

2 886

2 224

EL 1

1 588

1 842

1 736

2 375

2 191

2 275

1 756

1 733

2 226

1 836

EL 2

843

951

931

1 363

1 148

1 082

882

920

1 175

1 238

SES 1

119

130

142

188

170

177

174

159

178

147

SES 2

44

57

47

78

72

70

65

65

64

69

SES 3

14

15

15

13

13

14

20

18

15

13

Total

10 528

10 438

9 672

11 316

10 666

9 798

9 756

10 309

12 110

9 750

Source: APSED

Classification structures

At June 30 2020, the most commonly engaged classification was at the APS 6 level. This continues the trend of the last decade since APS 6 became the most common classification in 2011.

Table A3.4: Number of APS employees by base classification at 30 June (2011 to 2020)

Classification

2011

2012

2013

2014

2015

2016

2017

2018

2019

2020

Trainee

311

367

356

346

221

581

618

764

564

544

Graduate

1 595

1 528

1 413

1 318

1 196

1 571

1 685

1 485

1 447

1 618

APS 1

2 692

4 010

5 262

4 945

4 351

3 899

2 904

2 679

2  852

2 247

APS 2

6 282

5 994

5 224

5 071

4 671

5 002

4 603

4 701

4 413

6 272

APS 3

22 477

20 909

20 468

19 203

19 400

20 765

18 423

17 215

15 334

15 823

APS 4

32 211

32 010

31 856

30 707

30 638

30 578

29 497

29 481

28 096

27 287

APS 5

22 181

22 547

22 243

21 241

20 672

20 932

21 234

20 848

20 578

21 118

APS 6

33 150

33 905

33 679

32 406

31 247

32 669

33 121

32 975

32 974

33 997

EL 1

28 443

29 539

29 308

27 568

25 852

25 485

25 544

25 661

26 022

26 946

EL 2

13 367

13 702

13 552

12 543

11 523

11 488

11 665

11 753

11 728

11 817

SES 1

2 033

2 096

2 055

1 919

1 822

1 965

1 978

2 024

2 051

2 069

SES 2

586

592

598

552

531

544

559

555

583

603

SES 3

144

140

132

121

116

125

120

126

140

133

Total

165 472

167 339

166 146

157 940

152 240

155 604

151 951

150 267

146 782

150 474

Source: APSED

Age profile

Between June 2019 and June 2020 the average age of APS employees dropped from 43.6 to 43.5 years. Most APS employees are still aged between 35 and 55 however in the last year the proportion of employees under 30 and over 60 increased while the proportion of those between 30 and 60 decreased slightly (Table A3.5).

Table A3.5: Number of APS employees by age group at 30 June (2011 to 2020)

Age group (years)

2011

2012

2013

2014

2015

2016

2017

2018

2019

2020

Under 20

635

659

725

469

457

578

407

456

431

569

20-24

8 208

7 730

7 042

5 643

5 238

5 883

5 507

5 527

5 309

6 305

25-29

19 318

18 889

18 050

15 834

14 392

14 320

13 649

12 944

12 587

13 147

30-34

21 410

21 895

21 984

21 030

20 149

20 263

19 181

18 437

17 219

17 061

35-39

22 336

22 221

21 897

21 144

20 588

21 305

21 257

21 126

20 680

20 979

40-44

22 555

23 088

23 136

22 438

22 086

21 981

21 282

20 852

20 755

20 984

45-49

23 973

23 460

22 840

21 837

21 059

21 704

21 787

21 905

21 708

22 012

50-54

23 245

23 860

24 036

23 184

22 353

22 174

21 262

20 635

19 977

20 153

55-59

14 759

15 330

15 664

15 582

15 410

16 168

16 361

16 700

16 407

16 764

60 and over

9 033

10 207

10 772

10 779

10 508

11 228

11 258

11 685

11 709

12 500

Total

165 472

167 339

166 146

157 940

152 240

155 604

151 951

150 267

146 782

150 474

Source: APSED

The age of APS employees generally increases with seniority with the exception of APS 1 employees.

APS 1 employees are considerably older on average than all classifications below EL 2. The average age of women at the APS 1 classification (48.1 years) was only younger than that of SES Band 2 and 3. In general, men at the APS 6 classification and above are older than women at the same level.

Gender

The gender profile of the APS has been skewed towards women since 1999, when they became the majority of employees. However, in the last 10 years the proportion of women has grown from 57.7% to 60.0% (Table A3.6).

Table A3.6: Gender representation in the APS at 30 June (2011 to 2020)

Gender

2011

2012

2013

2014

2015

2016

2017

2018

2019

2020

Men

70 026

70 793

69 861

66 215

63 225

63 703

62 292

61 498

59 173

60 127

Women

95 427

96 525

96 261

91 699

88 988

91 872

89 630

88 720

87 536

90 235

X

.

.

.

.

.

.

29

49

73

112

Total

165 472

167 339

166 146

157 940

152 240

155 604

151 951

150 267

146 782

150 474

Source: APSED

There remains a lower proportion of women at EL 2 and SES levels compared to men. However, the numbers at these levels continue to rise (Table A3.7).

Table A3.7: Gender representation by classification at 30 June (2011 to 2020)

Classification

Gender

2011

2012

2013

2014

2015

2016

2017

2018

2019

2020

Trainee

Men

139

187

146

152

112

275

321

406

252

250

Women

172

180

210

194

109

306

297

356

312

293

Graduate

Men

794

778

657

677

628

792

831

753

743

826

Women

801

750

755

641

568

779

853

731

700

789

APS 1

Men

989

1 332

1 833

1 728

1 453

1 220

968

897

911

730

Women

1 703

2 678

3 429

3 217

2 898

2 679

1 936

1 782

1 940

1 514

APS 2

Men

2 127

2 226

1 948

1 930

1 802

1 976

1 835

1 866

1 745

2 435

Women

4 153

3 767

3 275

3 141

2 869

3 026

2 768

2 833

2 664

3 833

APS 3

Men

7 833

7 078

6 908

6 442

6 506

7 001

6 237

5 829

5 261

5 337

Women

14 643

13 829

13 557

12 757

12 890

13 759

12 181

11 372

10 047

10 448

APS 4

Men

9 717

9 781

9 920

9 553

9 574

9 387

9 058

9 182

8 727

8 497

Women

22 490

22 223

21 931

21 147

21 056

21 184

20 431

20 284

19 356

18 769

APS 5

Men

9 195

9 252

9 059

8 604

8 321

8 341

8 382

8 171

7 900

7 953

Women

12 984

13 293

13 182

12 635

12 349

12 589

12 852

12 675

12 669

13 149

APS 6

Men

14 882

15 259

15 041

14 461

13 825

14 267

14 242

14 088

13 710

14 115

Women

18 263

18 642

18 633

17 940

17 417

18 396

18 873

18 882

19 257

19 869

EL 1

Men

14 596

15 021

14 732

13 854

12 902

12 516

12 470

12 431

12 289

12 488

Women

13 843

14 513

14 570

13 707

12 943

12 962

13 067

13 223

13 725

14 447

EL 2

Men

8 033

8 155

7 930

7 259

6 637

6 419

6 436

6 380

6 148

6 039

Women

5 334

5 547

5 622

5 284

4 886

5 068

5 228

5 373

5 580

5 778

SES 1

Men

1 239

1 253

1 213

1 119

1 054

1 090

1 101

1 080

1 054

1 035

Women

793

842

841

799

767

874

877

944

997

1 033

SES 2

Men

379

371

381

352

337

339

341

341

354

349

Women

207

221

217

200

194

205

217

213

228

253

SES 3

Men

103

100

93

84

74

80

70

74

79

73

Women

41

40

39

37

42

45

50

52

61

60

Source: APSED

Table A3.8 presents the proportion of APS employees belonging to each diversity group.

Table A3.8: Proportion of APS employees by diversity group (2011 to 2020)

Diversity group

2011 (%)

2012 (%)

2013 (%)

2014 (%)

2015 (%)

2016 (%)

2017 (%)

2018 (%)

2019 (%)

2020 (%)

Women

57.7

57.7

57.9

58.1

58.5

59.0

59.0

59.0

59.6

60.0

Indigenous

2.6

2.6

2.7

2.8

2.9

3.2

3.4

3.5

3.6

3.5

People with disability

3.4

3.4

3.3

3.6

3.7

3.9

3.9

3.9

3.9

4.0

Non-English speaking background

14.2

14.5

14.5

14.8

14.8

14.8

14.8

14.8

14.8

14.3

 Source: APSED