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Part 6: Appendices

Appendix A: Entity resource and outcome resource statements

Table A1 summarises the total resources, by funding source, available to the Commission in 2018–19 and the total payments made from these resources. The actual available appropriation includes balances carried forward from the preceding financial year.

Table A2 shows the total expenses for each outcome, classified by appropriation source for each program.

Table A1 is presented on a cash basis. Table A2 and the financial statements in Part 4 are presented on an accrual basis.

Table A1: Entity resource statement, 2018–19

Item

Actual available appropriation for

2018–19 ($’000)

Payments made

2018–19 ($’000)

Balance remaining

($’000)

Ordinary annual services*

Departmental appropriation*

62,478

46,771

15,707

Total ordinary annual services

62,478

46,771

15,707

Total available annual appropriations and payments 62,478 46,771 15,707

Special appropriations

 

 

 

Special appropriations limited by criteria/entitlement    
Remuneration Tribunal Act 1973     4,140
Total special appropriations     4,140
Total net resourcing and payments for the Australian Public Service Commission 62,478 50,911


* Appropriation Act No. 1 2018–19 and Appropriation Act No. 3 2018–19. This may also include prior-year departmental appropriations and section 74 retained revenue receipts.


Includes an amount of $0.4 million for the departmental capital budget. For accounting purposes, this amount is designated ‘contributions by owners’.

Table A2: Expenses and resources for Outcome 1, 2018–19

Outcome 1: Increased awareness and adoption of best-practice public administration by the Public Service through leadership, promotion, advice and professional development, drawing on research and evaluation

Budget* 2018–19 ($’000)

Actual expenses 2018–19 ($’000)

Variation

$’000

Program 1.1: Australian Public Service Commission:

Departmental expenses

Departmental appropriation

42,202

43,700

(1,498)

Expenses not requiring appropriation in the budget year

1,710

2,413

(703)

Total for Program 1.1

43,912

46,113

(2,201)

Program 1.2: Judicial office holders’ remuneration and entitlements:

Administered expenses

Special appropriations

4,170

4,140

30

Total for Program 1.2

4,170

4,140

30

Total expenses for Outcome 1

48,082

50,253

(2,171)

       

Staffing

 

2017–18

2018–19

Average staffing level (number)

 

195

200

* Full-year budget, including any subsequent adjustment made to the 2018–19 Budget at Additional Estimates.

Departmental appropriation combines ordinary annual services (Appropriation Act Nos. 1 and 3) and retained revenue receipts under section 74 of the Public Governance, Performance and Accountability Act 2013.

Appendix B: Staffing profile

Table A3 provides a breakdown of staff at 30 June in 2018 and 2019 by employment type and gender. Apart from the Commissioner and the Merit Protection Commissioner, all staff are employed under the Act.

Tables A4 and A5 show ongoing and non-ongoing staff by location and classification.

Tables A6 and A7 show staff by classification, location and gender over the past two years, and Table A8 shows the number of staff who identified as Indigenous.

Table A3: Ongoing and non-ongoing staff, by gender, 30 June 2018 and 30 June 2019

Employment type

30 June 2018

30 June 2019

Female

Male

Total

Female

Male

Total

Ongoing full-time

104

56

160

115

50

165

Ongoing part-time

26

3

29

28

3

31

Non-ongoing full-time

4

3

7

13

3

16

Non-ongoing part-time

3

0

3

7

0

7

Total

137

62

199

163

56

219

Note: Figures do not include irregular/intermittent employees but do include staff on long-term leave. The Australian Public Service Commissioner and the Merit Protection Commissioner are statutory office holders and are counted as ongoing full-time.

Table A4: Ongoing and non-ongoing staff, by location, 30 June 2019

Employment type

ACT

NSW

Total

Ongoing

184

12

196

Non-ongoing

20

3

23

Total

204

15

219

Table A5: Ongoing and non-ongoing staff, by classification, 30 June 2019

Classification

Ongoing

Non-ongoing

Total

APS1–2

3

6

9

APS 3–4

20

6

26

APS 5–6

63

6

69

EL 1

59

2

61

EL 2

35

3

38

SES and statutory office holders

16

0

16

Total

196

23

219

Table A6: Staff, by classification, location and gender, 30 June 2018 and 30 June 2019

Classification

30 June 2018

30 June 2019

ACT

NSW

Total

ACT

NSW

Total

F

M

F

M

F

M

F

M

 

APS 1–2

1

3

0

0

4

6

3

0

0

9

APS 3–4

13

9

1

0

23

17

6

3

0

26

APS 5

12

6

0

0

18

17

6

1

0

24

APS 6

25

6

1

0

32

34

11

0

0

45

EL 1

44

23

4

2

73

38

14

7

2

61

EL 2

27

8

0

1

36

28

9

0

1

38

SES 1

6

2

0

0

8

10

2

0

0

12

SES 2

1

0

0

0

1

0

1

0

0

1

SES 3

1

0

0

0

1

1

0

0

0

1

Statutory office holders

0

1

1

1

3

0

1

1

0

2

Total

130

58

7

4

199

151

53

12

3

219

Note: Figures do not include irregular/intermittent employees but do include staff on long-term leave. The Australian Public Service Commissioner and the Merit Protection Commissioner are statutory office holders and count as ongoing full-time.

Table A7: Number of staff identifying as Indigenous, by employment type, 30 June 2018 and
30 June 2019

Employment type

30 June 2018

30 June 2019

Ongoing

10

11

Non-ongoing

1

1

Total

11

12

Appendix C: Work health and safety

Executive commitment

The Commission seeks to safeguard the health and safety of employees, workers and visitors by providing and maintaining a safe working environment. The Commission aims to eliminate all preventable work-related injuries and illness and is committed to supporting employee wellbeing.

Rehabilitation management system

The Commission monitored and reviewed the rehabilitation management system in 2018–19 as part of the commitment to continuous improvement. This resulted in the engagement of a dedicated rehabilitation case manager.

Health and wellbeing

Initiatives under the health and wellbeing program are developed in consultation with employees and the Workplace Relations/Workplace Health and Safety Committee. Initiatives in 2018–19 included:

  • continued availability of the Employee Assistance Program for employees and their families
  • mental health awareness sessions
  • influenza vaccinations
  • reimbursement for employees requiring assistance to quit smoking or requiring glasses for visually demanding tasks
  • training of first aid officers including Mental Health First Aid Officers, to ensure that immediate assistance is available if required
  • workstation assessments, including providing special equipment to prevent injury and to support recovery for illness or injury
  • supporting employees requiring reasonable adjustment
  • early intervention support
  • promoting and facilitating flexible working arrangements
  • actively engaging with employee diversity and inclusion networks on matters including policy development and participating in key inclusion and awareness events, and
  • raising awareness of issues relating to family and domestic violence to ensure policies reflect best practice and that appropriate support mechanisms are in place.  

Staff also have access to a wide range of employee-initiated activities, including a walking group and other social sporting teams, a boot camp, choir and book club.

Notifiable incidents, notices and investigations

In 2018–19 no notifiable incidents occurred under Part 3 or Part 5 of the Work Health and Safety Act 2011.

Appendix D: Ecologically sustainable development and environmental performance

Section 516A of the Environment Protection and Biodiversity Conservation Act 1999 requires that Australian government organisations include in their annual reports information on their contribution to ecologically sustainable development.

The Commission’s environmental policy aims to minimise the use of non-renewable resources, and environmental activities are directed towards improving energy management and environmental practices. This includes maximising the benefits of energy-saving devices and making purchases with energy efficiency in mind.

Printing facilities use ‘follow-me’ printing, which minimises waste and uncollected print-outs.

In 2018–19, the Commission continued to make energy savings through various technological improvements, the use of recycled paper and the blending of recycling and paper waste recycling. Any whitegoods or office equipment purchased had water-efficient and energy-efficient features, including sleep modes.

The Commission does not administer any legislation or have any appropriation directly related to sustainable development and environmental performance.

Appendix E: Advertising

The Commission did not engage in advertising campaigns in 2018–19.

Appendix F: Disability reporting mechanisms

Disability reporting is included in the annual State of the Service Report and the APS Statistical Bulletin. These reports are available on the Commission’s website at
www.apsc.gov.au.

The National Disability Strategy 2010–2020 sets out a national policy framework for improving the lives of people with disability, promoting participation and creating a more inclusive society. A high-level two-yearly report tracks progress against each of the six outcome areas of the strategy and presents a picture of how people with disability are faring. Copies of these reports are available on the Department of Social Services website at www.dss.gov.au.

Appendix G: Information Publication Scheme

The Commission’s Information Publication Scheme statement pursuant to Part II of the Freedom of Information Act 1982 is available at www.apsc.gov.au/about-the-apsc/Freedom-of-information/ips.

Appendix H: List of requirements

PGPA Rule Reference

Part of Report

Description

Requirement

17AD(g)

Letter of transmittal

 

17AI

Letter of transmittal

A copy of the letter of transmittal signed and dated by accountable authority on date final text approved, with statement that the report has been prepared in accordance with section 46 of the Act and any enabling legislation that specifies additional requirements in relation to the annual report.

Mandatory

17AD(h)

Aids to access

 

17AJ(a)

Contents

Table of contents.

Mandatory

17AJ(b)

Part 9

Alphabetical index.

Mandatory

17AJ(c)

Part 7

Glossary of abbreviations and acronyms.

Mandatory

17AJ(d)

Part 6

List of requirements.

Mandatory

17AJ(e)

Inside front cover

Details of contact officer.

Mandatory

17AJ(f)

Inside front cover

Entity’s website address.

Mandatory

17AJ(g)

Inside front cover

Electronic address of report.

Mandatory

17AD(a)

Review by accountable authority

 

17AD(a)

Part 1

A review by the accountable authority of the entity.

Mandatory

17AD(b)

Overview of the entity

17AE(1)(a)(i)

Part 1

A description of the role and functions of the entity.

Mandatory

17AE(1)(a)(ii)

Part 1

A description of the organisational structure of the entity.

Mandatory

17AE(1)(a)(iii)

Part 1

A description of the outcomes and programmes administered by the entity.

Mandatory

17AE(1)(a)(iv)

Part 2

A description of the purposes of the entity as included in corporate plan.

Mandatory

17AE(1)(aa)(i)

Part 2

Name of the accountable authority or each member of the accountable authority

Mandatory

17AE(1)(aa)(ii)

Part 2

Position title of the accountable authority or each member of the accountable authority

Mandatory

17AE(1)(aa)(iii)

Part 1

Period as the accountable authority or member of the accountable authority within the reporting period

Mandatory

17AE(1)(b)

N/A

An outline of the structure of the portfolio of the entity.

Portfolio departments mandatory

17AE(2)

N/A

Where the outcomes and programs administered by the entity differ from any Portfolio Budget Statement, Portfolio Additional Estimates Statement or other portfolio estimates statement that was prepared for the entity for the period, include details of variation and reasons for change.

If applicable, Mandatory

17AD(c)

Report on the Performance of the entity

 

 

Annual performance Statements

 

17AD(c)(i); 16F

Part 2

Annual performance statement in accordance with paragraph 39(1)(b) of the Act and section 16F of the Rule.

Mandatory

17AD(c)(ii)

Report on Financial Performance

17AF(1)(a)

Part 3

A discussion and analysis of the entity’s financial performance.

Mandatory

17AF(1)(b)

Part 3

A table summarising the total resources and total payments of the entity.

Mandatory

17AF(2)

Part 3

If there may be significant changes in the financial results during or after the previous or current reporting period, information on those changes, including: the cause of any operating loss of the entity; how the entity has responded to the loss and the actions that have been taken in relation to the loss; and any matter or circumstances that it can reasonably be anticipated will have a significant impact on the entity’s future operation or financial results.

If applicable, Mandatory.

17AD(d)

Management and Accountability

 

Corporate Governance

17AG(2)(a)

Part 5

Information on compliance with section 10 (fraud systems)

Mandatory

17AG(2)(b)(i)

Letter of transmittal

A certification by accountable authority that fraud risk assessments and fraud control plans have been prepared.

Mandatory

17AG(2)(b)(ii)

Letter of transmittal

A certification by accountable authority that appropriate mechanisms for preventing, detecting incidents of, investigating or otherwise dealing with, and recording or reporting fraud that meet the specific needs of the entity are in place.

Mandatory

17AG(2)(b)(iii)

Letter of transmittal

A certification by accountable authority that all reasonable measures have been taken to deal appropriately with fraud relating to the entity.

Mandatory

17AG(2)(c)

Part 5

An outline of structures and processes in place for the entity to implement principles and objectives of corporate governance.

Mandatory

17AG(2)(d) – (e)

N/A

A statement of significant issues reported to Minister under paragraph 19(1)(e) of the Act that relates to noncompliance with Finance law and action taken to remedy noncompliance.

If applicable, Mandatory

 

External Scrutiny

17AG(3)

Part 5

Information on the most significant developments in external scrutiny and the entity’s response to the scrutiny.

Mandatory

17AG(3)(a)

Part 5

Information on judicial decisions and decisions of administrative tribunals and by the Australian Information Commissioner that may have a significant effect on the operations of the entity.

If applicable, Mandatory

17AG(3)(b)

N/A

Information on any reports on operations of the entity by the AuditorGeneral (other than report under section 43 of the Act), a Parliamentary Committee, or the Commonwealth Ombudsman.

If applicable, Mandatory

17AG(3)(c)

N/A

Information on any capability reviews on the entity that were released during the period.

If applicable, Mandatory

 

Management of Human Resources

17AG(4)(a)

Part 5

An assessment of the entity’s effectiveness in managing and developing employees to achieve entity objectives.

Mandatory

17AG(4)(aa)

Part 5

Statistics on the entity’s employees on an ongoing and nonongoing basis, including the following:

(a) statistics on fulltime employees;

(b) statistics on parttime employees;

(c) statistics on gender

(d) statistics on staff location

Mandatory

17AG(4)(b)

Part 5

Statistics on the entity’s APS employees on an ongoing and nonongoing basis; including the following:

·         Statistics on staffing classification level;

·         Statistics on fulltime employees;

·         Statistics on parttime employees;

·         Statistics on gender;

·         Statistics on staff location;

·         Statistics on employees who identify as Indigenous.

Mandatory

17AG(4)(c)

Part 5

Information on any enterprise agreements, individual flexibility arrangements, Australian workplace agreements, common law contracts and determinations under subsection 24(1) of the Public Service Act 1999.

Mandatory

17AG(4)(c)(i)

Part 5

Information on the number of SES and nonSES employees covered by agreements etc identified in paragraph 17AG(4)(c).

Mandatory

17AG(4)(c)(ii)

Part 5

The salary ranges available for APS employees by classification level.

Mandatory

17AG(4)(c)(iii)

Part 5

A description of nonsalary benefits provided to employees.

Mandatory

17AG(4)(d)(i)

Part 5

Information on the number of employees at each classification level who received performance pay.

If applicable, Mandatory

17AG(4)(d)(ii)

Part 5

Information on aggregate amounts of performance pay at each classification level.

If applicable, Mandatory

17AG(4)(d)(iii)

Part 5

Information on the average amount of performance payment, and range of such payments, at each classification level.

If applicable, Mandatory

17AG(4)(d)(iv)

Part 5

Information on aggregate amount of performance payments.

If applicable, Mandatory

 

Assets Management

 

17AG(5)

Part 3

An assessment of effectiveness of assets management where asset management is a significant part of the entity’s activities

If applicable, mandatory

 

Purchasing

 

17AG(6)

Part 3

An assessment of entity performance against the Commonwealth Procurement Rules.

Mandatory

 

Consultants

 

17AG(7)(a)

Part 3

A summary statement detailing the number of new contracts engaging consultants entered into during the period; the total actual expenditure on all new consultancy contracts entered into during the period (inclusive of GST); the number of ongoing consultancy contracts that were entered into during a previous reporting period; and the total actual expenditure in the reporting year on the ongoing consultancy contracts (inclusive of GST).

Mandatory

17AG(7)(b)

Part 3

A statement that “During [reporting period], [specified number] new consultancy contracts were entered into involving total actual expenditure of $[specified million]. In addition, [specified number] ongoing consultancy contracts were active during the period, involving total actual expenditure of $[specified million]”.

Mandatory

17AG(7)(c)

Part 3

A summary of the policies and procedures for selecting and engaging consultants and the main categories of purposes for which consultants were selected and engaged.

Mandatory

17AG(7)(d)

Part 3

A statement that “Annual reports contain information about actual expenditure on contracts for consultancies. Information on the value of contracts and consultancies is available on the AusTender website.”

Mandatory

 

Australian National Audit Office Access Clauses

 

17AG(8)

N/A

If an entity entered into a contract with a value of more than $100 000 (inclusive of GST) and the contract did not provide the AuditorGeneral with access to the contractor’s premises, the report must include the name of the contractor, purpose and value of the contract, and the reason why a clause allowing access was not included in the contract.

If applicable, Mandatory

 

Exempt contracts

 

17AG(9)

Part 3

If an entity entered into a contract or there is a standing offer with a value greater than $10 000 (inclusive of GST) which has been exempted from being published in AusTender because it would disclose exempt matters under the FOI Act, the annual report must include a statement that the contract or standing offer has been exempted, and the value of the contract or standing offer, to the extent that doing so does not disclose the exempt matters.

If applicable, Mandatory

 

Small business

 

17AG(10)(a)

Part 3

A statement that “[Name of entity] supports small business participation in the Commonwealth Government procurement market. Small and Medium Enterprises (SME) and Small Enterprise participation statistics are available on the Department of Finance’s website.”

Mandatory

17AG(10)(b)

Part 3

An outline of the ways in which the procurement practices of the entity support small and medium enterprises.

Mandatory

17AG(10)(c)

N/A

If the entity is considered by the Department administered by the Finance Minister as material in nature—a statement that “[Name of entity] recognises the importance of ensuring that small businesses are paid on time. The results of the Survey of Australian Government Payments to Small Business are available on the Treasury’s website.”

If applicable, Mandatory

 

Financial Statements

 

17AD(e)

Part 4

Inclusion of the annual financial statements in accordance with subsection 43(4) of the Act.

Mandatory

 

Executive Remuneration

 

17AD(da)

Part 5

Information about executive remuneration in accordance with Subdivision C of Division 3A of Part 23 of the Rule.

Mandatory

17AD(f)

Other Mandatory Information

17AH(1)(a)(i)

Part 6

If the entity conducted advertising campaigns, a statement that “During [reporting period], the [name of entity] conducted the following advertising campaigns: [name of advertising campaigns undertaken]. Further information on those advertising campaigns is available at [address of entity’s website] and in the reports on Australian Government advertising prepared by the Department of Finance. Those reports are available on the Department of Finance’s website.”

If applicable, Mandatory

17AH(1)(a)(ii)

Part 6

If the entity did not conduct advertising campaigns, a statement to that effect.

If applicable, Mandatory

17AH(1)(b)

N/A

A statement that “Information on grants awarded by [name of entity] during [reporting period] is available at [address of entity’s website].”

If applicable, Mandatory

17AH(1)(c)

Part 6

Outline of mechanisms of disability reporting, including reference to website for further information.

Mandatory

17AH(1)(d)

Part 6

Website reference to where the entity’s Information Publication Scheme statement pursuant to Part II of FOI Act can be found.

Mandatory

17AH(1)(e)

N/A

Correction of material errors in previous annual report

If applicable, mandatory

17AH(2)

Part 6

Information required by other legislation

Mandatory