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General

Who decided the new APS brand?
Who is responsible for the APSjobs website?
What will be different about the renewed APSjobs website?

Process and system changes that may impact HR practitioners

What is changing?
How can I get involved?
Who do I contact if I have questions?
Where can I find information about the outcome of job applications?
Will the billing system change?
How will XML and API feeds work on the new APSjobs website?

Benefits of the changes

What are the benefits of the changes for agencies and employees?
What are the key features of the new APSjobs website?

Questions raised in agency briefings

Should I change the job information available on my career webpage?
Why do I need to approve my e-recruit provider to share our .XML feed?
What do I need to do if I do not have an e-recruit provider?
How do I find a good e-recruit provider?
How frequently will job ad data be sourced from an APS agency career page?

General

Who decided the new APS brand?

In late 2016, the APSC held the Brand-it competition that was open to all employees. The focus was to find a tagline that would reflect the current and future APS brand.To ensure APS employees had a voice, we asked all 155,000 what it meant to them to work in the APS.

We asked for a tagline that sells the APS as a great place to work. There were more than 700 entrants and five finalists. The winning entry was chosen by a panel comprising of Dr Martin Parkinson, Secretary at Department of Prime Minister and Cabinet, the Hon John Lloyd PSM, Australian Public Service Commissioner, Ms Holly Ransom, CEO Emergent and Ms Irina Hayward, Head of Digital and Direct Strategy, BMF.

The tagline, Shape Australia. Create Your Future, reinforces the connection between APS employees and Australians. It reflects the contribution the APS makes to support the Government of the day, these responsibilities include:

  • to be reflective of the community that we serve,
  • to work across borders and through barriers,
  • planning for the future of work in the APS,
  • impartially serving the government of the day.

Who is responsible for the APSjobs website?

The Australian Public Service Commission.

What will be different about the renewed APSjobs website?

The renewed APSjobs website will:

  • provide an engaging and contemporary online user experience for job seekers,
  • increase the reach of job advertisements to a global audience and in turn strengthen the breadth of skilled applicants,
  • offer new functionality around job alerts and the ability for agencies to promote key roles or campaigns,
  • allow agencies to advertise all available jobs in their agencies

 

Process and system changes that may impact HR practitioners

What is changing?

Five major changes will affect some HR and Recruitment team members.

These include:

  • APSjobs can become a one stop shop for all jobs in the APS by letting you advertise all your jobs, not just those that have to be advertised.
  • Reduction in manual data entry for job ads if your e-recruit provider shares the data.
  • A new login registration for agencies with your choice about workflow approval.
  • You manage the publishing date – we don’t check your ad.

The ability to promote recruitment campaigns or hard to fill jobs on the new APSjobs homepage.

How can I get involved?

We have invited many APS agencies to work with us on this project to initiate the automated service. Our primary contacts for this piece of work are HR staff and other recruitment personnel.

Many agencies have already offered to participate in testing the new system. If you are happy to be involved, please email us at apsjobsrefresh [at] apsc.gov.au

Our online Yammer group, My SaaS, enables real-time transfer of information and sharing of knowledge. This group currently welcomes representatives from all APS agencies that use an e-recruitment provider. Please email us so that we can add you to the group.

Who do I contact if I have questions?

You can contact the APSjobs renewal project team at apsjobsrefresh [at] apsc.gov.au

Where can I find information about the outcome of job applications?

The job outcomes publication date will continue every Thursday. This is the normal Gazette notice day.

Will the billing system change?

At this stage, there will be no change to the billing system. We will keep you posted.

How will XML and API feeds work on the new APSjobs website?

For agencies using an XML feed to automatically submit job ads to the new APSjobs website, the project team advise that you work with your e-recruitment provider at this stage to ensure your feed is working correctly.

Agencies with an XML feed that’s compatible with the new APSjobs site can expect to start using it from July this year. This feed will become the main source of job ad data populating your agency’s job ads on the new site and manual job posting will be phased out.

The APSC will configure APSjobs with the XML feed coming from individual agencies. Where there is an issue, this will be raised with the respective agency and their e-recruitment provider, if required. By using the sample data and populating the mandatory fields provided in this document, your agency will be able to successfully submit a new job ad to the APSjobs site.

For the XML feed to work effectively, there are some key considerations that your agency must understand:

  1. The XML feed is not two way, it will not send a feed if the job ad fails to post. Error messages from the data provided will only be known to agencies once they login to APSjobs and review the relevant error report.
  2. A Notice Number (NN) is required for posting updates to APSjobs. A NN is created when a job ad is created on the APSjobs site. You can view a NN manually when editing a job ad. If you can’t locate the NN, a job ad can be updated using an API – a set of procedures that allow the creation of new posts and accesses data from the APSjobs site. Otherwise all job ad updates will be manual.
  3. The XML fields and the APSjobs ad fields closely align. However, these are not yet an exact match. Agencies using the XML feed will need to ensure all required fields, and their values match the business rules of APSjobs before submitting their notices. Job ads that do not meet the mandatory field requirements, or job ads submitted with field value errors, will result in an unpublished job ad.

 

Benefits of the changes

What are the benefits of the changes for agencies and employees?

Employees will benefit from the new APSjobs website with:

  • Decreased time required to create online job vacancies. The data only needs to be entered online once.
  • An option to manually post job ads that are not posted on the agency’s site, such as labour hire roles.
  • An ability to promote recruitment campaigns or hard to fill jobs on the main homepage.

What are the key features of the new APSjobs website?

The new APSjobs website will:

  • Provide enhanced search functionality,
  • Advertise a larger variety of jobs,
  • Improve the user experience,
  • Modernise the online presence and advertising experience.

 

Questions raised in agency briefings

Should I change the job information available on my career webpage?

Feedback from users of the APSjobs website has shown us that if you do not have location, salary and requisite skills available at first glance on a listed job ad, it is likely you will lose that job seeker.

At first glance means the information available before the job seeker has to click through to open a .pdf or word doc to find out more about the job.

Why do I need to approve my e-recruit provider to share our .XML feed?

To successfully automate posting of your agency’s job advertisements to the renewed APSjobs website, we need to access relevant data from your e-recruitment provider. However, we must have your permission to do this.

Agencies that are unable to permit the release of the relevant job data will need to continue to manually enter their job advertisements on the APSjobs website, post launch.

We’re happy to provide further information or to answer any questions that you may have about this process. Simply email the project team with your contact details and they will be in touch within one working day.

What do I need to do if I do not have an e-recruit provider?

If you're from one of the agencies that does not have an e-recruitment provider, we invite you to have a chat with us. There are a few options available. Please send us an email with your contact details and our project team will call you.

How do I find a good e-recruit provider?

The APSjobs project team can provide information on cost effective providers that are currently being used by large and small APS agencies. Please contact the project team at apsjobsrefresh [at] apsc.gov.au

How frequently will job ad data be sourced from an APS agency career page?

Job ad data will be acquired from APS agency sites every 15 minutes.