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What is APSEDii?

APSEDii stands for the ‘Australian Public Service Employment Database internet interface’. The latest interactive interface is a style presentation of characteristics and movements of the Australian Public Service (APS) workforce.

Where does the data come from?

The data is sourced from the APS Employment Database (APSED). This data comes from agencies’ human resources information systems and includes employee movements such as engagements, promotions, transfers and separations. Agencies routinely provide data to the Australian Public Service Commission in accordance with requirements outlined in Section 41 and 44 of the Public Service Act 1999 (the PS Act).

APSEDii only reports data on employees covered by the PS Act. Employees in Commonwealth-owned companies, statutory authorities, the Australian Defence Force and government business enterprises who are not employed under the PS Act are not included. State and local government employees are also not included.

More detailed information on APSED and APSEDii can be found on the APSED page of the Australian Public Service Commission website.

For any specific queries, the APSEDii team can be contacted by email at apsedii [at] apsc.gov.au

APSEDii is presented in the form of multiple dashboard reports.

APS employees by agency - 30 June 2019

View the dashboard for APS employees by agency - 30 June 2019

This Agency Details dashboard provides details about the whole APS or by agency at 30 June each year from 2001 to 2019. The details provided include the number of employees by classification, educational qualification, age group and the state where the employees work. Headcount and percentages are presented for the diversity measures non-English speaking background (NESB), employees with a disability and for Indigenous employees. The proportion of non-ongoing employees and the proportion of employees working part-time are also provided.  This dashboard provides a trend by gender from 2001. All details can be filtered at the agency level for any chosen year as at 30 June.

View the APS Employment Data Release and data tables.

APS employees by disability status and agency size - 30 June 2019

View the APS employees by disability status and agency dashboard.

The Disability Status by Agency Size dashboard provides details about the whole of APS or by agency size for each year from 2001 to 2019. Agency level reporting is not provided to ensure the privacy of all employees, but still enables benchmarking against agencies of a similar size.

Details provided by disability status include the number of employees by classification, educational qualification, age group and the state where the employees work. The proportion of non-ongoing employees and employees working part-time are also provided.  This dashboard provides a trend by gender from 2001 to 2009. All details can be filtered by agency size and disability status for any chosen year as at 30 June. The ability to filter by disability status allows the reader to compare employees who identify as having a disability with those who do not, and employees who choose not to disclose their disability status. The amount of missing data is also relevant as it helps to define the confidence level when using this data for future analysis.

The agency size categories are as follows:

‘Extra Small’ - fewer than 100 employees

‘Small’ - between 100 and 250 employees

‘Medium - between 250 and 1000 employees

‘Large’ - between 1000 and 10,000 employees

‘Extra Large ’ - over 10,000 employees

When calculating the size of the agency, casual employees have not been included.

Machinery of Government movements over the years affect agency size. The agency size is based on headcount at 30 June each year.

The proportion of employees who identified as having a disability was 3.7% at 30 June 2019.

View the APS Employment Data Release and data tables.

For information on the APS Disability Employment.

APS employees by Indigenous status and agency size - 30 June 2019

View the APS employees by Indigenous status and agency size dashboard.

This Indigenous Status by Agency Size dashboard provides details about the whole of APS or by agency size for each year from 2001 to 2019. Agency level reporting is not provided to ensure the privacy of all employees, but still enables benchmarking against agencies of a similar size.

Indigenous status details include the number of employees by classification, educational qualification, age group and the state where employees work. The proportion of non-ongoing employees and employees working part-time are also provided.  This dashboard provides a trend by gender from 2001 to 2019. All details can be filtered by agency size and Indigenous status by year as at 30 June. The ability to filter by Indigenous status allows the reader to compare employees who identify as Indigenous with those who do not, and employees who choose not to disclose their Indigenous status. The amount of missing data is also relevant as it helps to define the confidence level when using this data for future analysis.

The agency size categories are as follows:

‘Extra Small’ - fewer than 100 employees

‘Small’ - between 100 and 250 employees

‘Medium - between 250 and 1000 employees

‘Large’ - between 1000 and 10,000 employees

‘Extra Large ’ - over 10,000 employees

When calculating the size of the agency, casual employees have not been included.

Machinery of Government movements over the years affect agency size. The agency size is based on headcount at 30 June each year.

The proportion of employees who identified as coming from an Indigenous background was 3.5% at 30 June 2019

View the APS Employment Data Release and data tables.

View information on the APS Indigenous Employment.

APS employees by cultural and linguistic diversity and agency size - 30 June 2019

View the APS employee by cultural and linguistic diversity and agency size dashboard.

This NESB and CALD by Agency Size dashboard provides details about the whole of APS or by agency size for each year from 2001 to 2019. Agency level reporting is not provided to ensure the privacy of all employees, but still enables benchmarking against agencies of a similar size.

Details provided by NESB status include the number of employees by classification, educational qualification, age group and the state where employees work. The proportion of non-ongoing employees and employees working part-time is also provided.  This dashboard provides a trend by the country of birth (other than Australia) from 2001 to 2019 and the top 6 languages for NESB employees.  All details can be filtered by agency size and NESB status by year as at 30 June. The ability to filter by NESB status allows the reader to compare employees who come from a non-English speaking background with those who predominantly speak English and employees who have not provided enough details to determine their NESB status. The amount of incomplete data is also relevant as it helps to define the confidence level when using this data for future analysis.

The agency size categories are as follows:

‘Extra Small’ - fewer than 100 employees

‘Small’ - between 100 and 250 employees

‘Medium - between 250 and 1000 employees

‘Large’ - between 1000 and 10,000 employees

‘Extra Large ’ - over 10,000 employees

When calculating the size of the agency, casual employees have not been included.

Machinery of Government movements over the years affect agency size. The agency size is based on headcount at 30 June each year.

The proportion of employees who identified as coming from a non-English speaking background was 14.4% at 30 June 2019.

View the APS Employment Data Release and data tables.

The Australian Bureau of Statistics recommended set of core data to determine an individual’s cultural and linguistic background includes ‘country of birth’; ‘main language other than English spoken at home’; ‘proficiency in spoken English’; and ‘Aboriginal and Torres Strait Islander status’. The Australian Public Service Commission captures these metrics, in addition to a number of others that examine cultural and linguistic diversity for APS employees through two main sources: the APS employment database and the APS employee census.  The Australian Public Service Commission also directly asks employees about their self-identified cultural and linguistic status through the annual APS employee census. Data from APSED and the APS employee census are used to inform the annual State of the Service Report (www.apsc.gov.au/state-service-report-2018-19).

APS employee engagement details by agency, 2000-01 to 2018-19

View the APS employee engagement details by agency dashboard

This Engagements at Agency Level dashboard provides engagement details about the whole APS or by agency during the financial year from 2000-01 to 2018-19. All agencies with less than 3 engagements during the financial year have been grouped together to ensure employee privacy.

Details provided include the number of employees by classification, educational qualification, age group and the state where employees have been engaged to work. Headcount and percentages are presented for the diversity measures: non-English speaking background (NESB), employees with a disability and for Indigenous employees. The proportion of employees engaged part-time is also provided.  This dashboard provides a trend in engagements by gender from 2000-01. All details can be filtered at the agency level for any chosen financial year.

View the APS Employment Data Release and data tables.

APS employee promotion details by agency, 2000-01 to 2018-19

View the APS employee promotion details by agency dashboard.

This Promotions at Agency Level dashboard provides promotion details about the whole APS or by agency during the financial year from 2000-01 to 2018-19. All agencies with less than 3 promotions during the financial year have been grouped together to ensure employee privacy.

Details provided include the number of employees promoted by classification, educational qualification, age group, the state where the employees work and the type of promotion. Headcount and percentages are presented for the diversity measures: non-English speaking background (NESB), employees with a disability and for Indigenous employees. The proportion of part-time employees promoted during the financial year is also provided.  This dashboard provides a trend in promotions by gender from 2000-01. All details can be filtered at the agency level for any chosen financial year.

View the APS Employment Data Release and data tables.

APS employee transfer details by agency, 2000-01 to 2018-19

View the APS employee transfer details by agency dashboard.

This Transfers at Agency Level dashboard provides transfer details about the whole APS or by agency during the financial year from 2000-01 to 2018-19. All agencies with less than 3 transfers during the financial year have been grouped together to ensure employee privacy.

Details provided include the number of employees transferred by classification, educational qualification, age group, the state where the employees work and the type of transfer. Headcount and percentages are presented for the diversity measures: non-English speaking background (NESB), employees with a disability and for Indigenous employees. The proportion of part-time employees transferred during the financial year is also provided.  This dashboard provides a trend in transfers by gender from 2000-01. All details can be filtered at the agency level for any chosen financial year.

View the APS Employment Data Release and data tables.

APS employee separation details by agency, 2000-01 to 2018-19

View the APS employee seperation details by agency dashboard.

This Separation at Agency Level dashboard provides separation details about the whole APS or by agency during the financial year from 2000-01 to 2018-19. All agencies with less than 3 separated during the financial year have been grouped together to ensure employee privacy.

Details provided include the number of employees separated by classification, educational qualification, age group, the state where the employees work and the type of separation. Headcount and percentages are presented for the diversity measures: non-English speaking background (NESB), employees with a disability and for Indigenous employees. The proportion of part-time employees separated during the financial year is also provided.  This dashboard provides a trend in separation by gender from 2000-01. All details can be filtered at the agency level for any chosen financial year.

View the APS Employment Data Release and data tables.

Last reviewed: 
20 December 2019