This release of APS employment data presents a statistical overview of the APS workforce employed under the Public Service Act 1999. It provides a broad overview of key workforce metrics as at 30 June 2019 and trends from 2000, with relevant data tables referenced throughout. The full set of tables is available in Appendix 2
This data release is a companion to the Australian Public Service Commissioner’s annual State of the Service Report. This report draws on a range of information sources, including annual APS agency and employee surveys to provide a detailed picture of the state of the APS.
This current APS employment data release covers 98 agencies. Any agencies without APS staff at 30 June 2019 are excluded from reporting.
The Australian Public Service Employment Database
On 30 June and 31 December each year a ‘snapshot’ covering all APS employees is released by the Australian Public Service Commission based on data provided by agencies.
APS employment data includes:
- Demographic variables including age, gender and work location.
- Classification (level) of APS positions, from trainee to SES level.
- Diversity data including voluntary items self-reported by APS staff such as disability status, Indigenous status, and cultural background.
- Staff movements including engagements, separations and transfers between agencies.
The reported size of the APS workforce is a count of all people employed at the time of the ‘snapshot’. This figure does not adjust for hours worked and it includes any employees who are on extended leave (for 3 months or more), including those on maternity leave and leave without pay.
This figure is different to Average Staffing Level (ASL) data provided in the Federal Budget papers. The ASL counts active staff for the time they work. This figure calculates staffing by allocating individual working hours based on the proportion of full time hours worked. For example, a full time employee is counted as 1 employee, while a part time employee who works three full days per week contributes 0.6. The ASL averages staffing over an annual period. It is not at a point in time.
The Government places a cap on ASL. This is applied across the General Government Sector (which incorporates all of the APS and a range of other government agencies). ASL caps are published in the Federal Budget Papers each year (for 2018–19 and 2019-20 ASL estimates, see Federal Budget Paper Number 4, 2019).
Another measure of employee numbers used by both private and public sector organisations is Full Time Equivalent. This is a count of all hours worked at a point in time and then converted to the number of full time staff. For example, two staff each working 0.6 days per week would be counted as 1.2 FTE.
For further details on Australian Public Service Employment database(APSED), including its scope, see APSC’s APSED.
APSED data is also publicly available via a series of interactive dashboards called the APSED interactive interface (APSEDii). However, APSEDii will be unavailable for the next few months.
The APSC is currently transitioning to a new ICT environment. As part of this process APSEDii is being transferred to a new platform.
It is our intention that APSEDii will return at the end of November 2019 to coincide with the release of the 2018-19 State of the Service Report.
You can access current APS workforce data, including trend data here. If you would like to access APS workforce data not covered by these data tables, please contact us at APSED [at] apsc.gov.au.
The APSC is committed to providing readers with the information they require in the most useful format, and feedback is welcome. Please e-mail apsed [at] apsc.gov.au if you would like to provide any comments.