FAQ: APS Indigenous traineeships
What are the eligibility requirements?
To be eligible for consideration through this Program, you must be an Aboriginal and/or Torres Strait Islander person
We strongly recommend that you arrange the following documentation in preparation of completing your online application:
- Your confirmation of Aboriginal and/or Torres Strait Islander heritage document;
- Resume; and
- A scanned copy of your photographic identification.
Can I apply for the APS Indigenous Traineeship Program if I have applied before?
We understand that various circumstances may have prevented you from performing your best on previous occasions, so we welcome repeat applications.
What is a ‘confirmation’ document and how do I apply for one?
As per subsection 8(1) of the Racial Discrimination Act 1975 these positions are restricted to Aboriginal and/or Torres Strait Islander people. When completing your application, you must attach evidence of your Indigenous heritage otherwise your application will not be accepted.
Acceptable evidence includes:
- A letter signed by the Chairperson of an incorporated Indigenous organisation confirming that you are recognised as an Aboriginal and/or Torres Strait Islander person, or
- A confirmation of Aboriginal and/or Torres Strait Islander descent form executed by an Indigenous organisation
The following organisations may be able to assist you with obtaining this evidence:
- Australian Institute of Aboriginal and Torres Strait Islander Studies: www.aiatsis.gov.au/fhu/aboriginality.html
- Link-Up: aiatsis.gov.au/fhu/documents/6LinkupServices.pdf
- Office of the Registrar of Indigenous Corporations: orac.gov.au/
- National Aboriginal Community Controlled Health Organisation: www.naccho.org.au/
When does the application process start?
Applications are accepted online and open Friday, 1 March 2013
When do applications close?
Applications close at 11:30 pm AEST \ on Thursday 30 May 2013.
What does the APS Indigenous Traineeship Program look for in its trainees?
For the best possible outcome in gaining a Traineeship with the APS, we need you to demonstrate a number of key competencies during the assessment process. These are based on the APS Integrated Leadership System (ILS). The ILS is a document that describes the qualities and behaviours expected across the different classifications of the APS. For the purpose of the Trainee Program, selection criteria answers will be assessed against the APS 1 classification.
It is not a requirement to have work experience that is directly related to a job in the APS – you just have to demonstrate that you have the capability to perform the duties. You can use examples from school or community-based achievements.
We strongly recommend that you familiarise yourself with the ILS (link below) to assist you in addressing the selection criteria. Keeping in mind, that your answers are the first opportunity you have to provide evidence of your current skills and experiences against the expected capabilities.
How many positions are available?
The APSC (the Commission) coordinates this recruitment campaign on behalf of a number of APS departments and agencies; therefore the number of participating agencies and positions available can vary from year to year according to individual agency workforce requirements.
For the most up to date list, keep an eye on the’ participating agencies’ section of the APSC website throughout the recruitment process.
Where are the trainee positions located?
Trainee positions are being offered in Canberra, as well as some capital cities and regional centres around Australia.
Does the APS assist successful trainees with relocation?
Most APS agencies will offer relocation assistance to their Trainees; however the amount of assistance will vary amongst agencies. A good place to find information about Agency relocation policies is to research entitlements under the agency’s Enterprise Agreement, which can be found on the respective agency website. A full list of Australian Government departments and agencies can be found at: Australia.gov.au.
If I am successful, when do I commence employment?
This current recruitment process is for an intake of trainees commencing employment in early 2014. It is expected that you would commence in your new workplace by February 2014, however some agencies may be interested in an earlier start date. Please be aware that there are sometimes factors which could delay start dates, such as security clearances and/or relocation matters.
Is the trainee salary competitive?
Salaries vary between individual APS departments and agencies. Trainee salaries are expected to start from $33,000 in 2014. You will find information about salaries in agency Enterprise Agreements.
What sort of work will I be doing?
The type of work you do will vary according to the agency where you are employed, but can involve answering enquiries from the public, records management, data entry, mail duties, filing and photocopying, and other general administrative, clerical, operational or systems support.
What sort of training will I receive?
· On the job training: You will undertake work placements designed to develop your understanding of an agency’s overall business
· Training in a nationally recognised qualification. Employers will offer Certificate level training relevant to the overall business of their Agency. Successful completion of Certificate training is mandatory for ongoing employment in the APS. You will also undertake additional learning and development activities designed to increase your understanding of the APS and its processes
What are my career prospects after the Program?
You will be armed with the knowledge and skills to apply for promotions in the APS, so your prospects can be very good if you are prepared to have a go. Progression from a trainee salary on completion of the Program varies between agencies, so it is best to check individual agency Enterprise Agreements, or discuss this when an offer of employment is made to you.
After your application has been submitted
I have applied for the APS Indigenous Traineeship Program — what is next?
If your application is submitted correctly using the Commission’s online application system, you should receive an automatically-generated email to let you know that it has been received.
The Commission will then conduct the shortlisting process, after the specified closing date, whereby written applications are assessed. We will send you an email notification within two weeks as to whether you have been selected to progress onto further assessment.
If your application has been shortlisted, you will be required to complete a written assessment online before being invited to attend a panel interview. The venue for your interview will be held in your closest capital city; Sydney, Melbourne, Canberra, Brisbane, Cairns or Perth. For applicants that live in remote areas outside of these cities and require lengthy travel, the Commission will organise the necessary flight and transport to the interview venue.
What does the written assessment involve?
If your application is shortlisted, you will be contacted (through the email you provided on your application), and requested to select the most appropriate date and time to complete a written exercise online.
The written task will involve you analysing some information and writing an email. All the necessary information will be provided to you on the day. Please be aware that the Commission will not progress your application any further until you have completed the written task.
What happens at the Panel interview??
The panel interview will involve answering behavioural based questions, similar to those asked on your application. Your answers will be assessed against the capabilities listed in the ILS expected at the APS 1 level.
Employing agency information
You will need to arrive 30 minutes prior to your scheduled interview; Upon arrival, a member of the Indigenous Employment Team will conduct a quick registration process which will involve citing originals of documents you have uploaded with your online application as well as providing you with an “Employing Agencies” booklet. The booklet will include information on participating employers, including the type of work you could be doing, salary you will be entitled to and employment conditions.
When will I know if I am successful in gaining a trainee position with the APS?
Once assessment activities are completed, a report will be prepared, detailing your feedback from the assessment activities. This report will be provided to employing agencies, who will then contact you directly if they are considering offering you a Traineeship position. This provides employers with a chance to see if you are a good fit for their organisation and establish whether your interests match the position/s they are seeking to fill. Once we have received written confirmation of an Agency’s intention of make you a formal offer, we will then email you immediately. For this reason, it is imperative that you keep the Commission informed of any changes to your contact details, especially email and phone number.
Please keep in mind that during this offers stage, you may receive a number of calls during peak activities either at study, work and/or home. It is in your best interest to take calls and return phone messages if you want the best possible employment outcome.
Further, in order to commence a Traineeship position within some agencies, you may be required to obtain a security clearance. However this information will be specified by the employing agency in their discussions with you during the offers process. Security clearances can greatly delay your start date so it is essential that, if requested to, you complete the necessary paperwork correctly and in a timely manner to expedite the process.
More information on Security Clearances: http://www.defence.gov.au/agsva/
Who do I contact if I need to withdraw my application?
Please notify a member of the APSC's Indigenous Employment Team immediately if you would like to withdraw your application.
What if I have a question that isn't answered here?
If you have any questions or concerns during the process, please phone or email the APSC's Indigenous Employment Team:
Phone: 1300 656 009