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Last updated: 31 March 1998

Circular 1998/5: State of the Service Report - APS employment data

Please note: This document is for reference purposes only and is no longer considered by the APS Commission to be current. It may contain good practice advice and/or advice on the transitional arrangements between the 1922 and 1999 Public Service Acts.

1. The purpose of this Circular is to advise agencies of the specific data required to replace the data being provided for the Continuous Record of Personnel (CRP), which is being phased out, and certain other data currently provided separately to the PSMPC (see paragraph 20).

Background - State of the Service Report

2. The administrative reforms announced by the Minister Assisting the Prime Minister for the Public Service on 25 February 1998 (details of which were set out in PSMPC Circular No. 1998/2) provide that the Public Service Commissioner shall produce each year, for tabling in the Parliament, a report on the state of the APS. This will be known as the Commissioner's State of the Service Report. The report will include, among other things:

an evaluation of the extent to which agencies incorporate the APS values; and
an evaluation of the adequacy of systems and procedures in agencies for ensuring compliance with the APS Code of Conduct.

3. The overall purpose of the report will be to maintain public confidence in the integrity and accountability of the APS, in a devolved operating environment.

4. The approach to the State of the Service Report is currently being considered, including the framework within which the performance of agencies can be evaluated on an ongoing basis. In addition to the evaluative content of the report, it is intended that the report will include detailed statistical information based on APS employment data similar to that previously published in the APS Statistical Bulletin each year.

Data requirements

5. Under the arrangements announced by the Minister on 25 February 1998, agency heads are required to provide to the Public Service Commissioner any information required for the preparation of the report.

6. Much of the data on APS employees required by this Circular has been collected previously through the CRP. There are, however, some new requirements to be met to enable whole-of-government reporting in relation to the APS employment reforms, including the introduction of the Workplace Relations Act 1996 and agency bargaining. A small number of changes in data will also be required for reporting on equal employment opportunity and workplace diversity.

7. Data will be need to be provided to the PSMPC, in accordance with the implementation schedule set out at Attachment A to this Circular, on all APS staff who are:

permanent; or
employed on a temporary basis under the Public Service Act 1922 (sections 82AC, 82AD, 82AE, 82AF, 82AG); or
Senior Executive Service (SES) officers (section 44).

8. Data will also be required on all APS staff located in, and/or paid by, an agency on the reporting date (or during the month prior to the reporting date). This includes staff who are:

on long term leave such as maternity leave, long service leave, sick leave, recreation leave, or leave without pay;
absent from the workplace on compensation; or
on loan to another agency, with salary being paid by the home agency.

9. For the following staff, only data on separation from employment will be required:

absent from an agency on mobility provisions, such as Tier 1 or 2, or Part IV mobility (for reporting purposes these employees will be recorded as having separated for mobility reasons); or
on loan, temporary transfer, secondment to, or otherwise employed in another agency, with salary being paid by the gaining agency.

10. Data items required in relation to the above categories of APS staff are set out at Attachment B to this Circular.

11. It is intended that the CRP in its present form will be progressively phased out with the introduction of the new PSMPC data reporting requirements. While the CRP system is not year 2000 compliant, data currently stored within the CRP will be retained and converted by the PSMPC to achieve year 2000 compliance after implementation of new data collection arrangements.

Data accuracy

12. Given that the Commissioner's annual State of the Service Report is to be tabled in the Parliament, it will be essential for agencies to ensure that any data provided to the PSMPC for inclusion in the report is accurate and complete.

Use of APS Employment Data

13. The Public Service Commissioner's annual State of the Service Report will include an analysis of trends in the size and composition of APS employment. APS employment data will also be used by the PSMPC in relation to:

policy development and evaluation;
research into APS employment, including in the area of workplace diversity; and
the management of the Senior Executive Service (SES).

14. The PSMPC may, from time to time, publish occasional papers and research papers reporting on the findings of in-house research. These papers may include data on APS employment provided by agencies. In addition, where approved by the PSMPC, APS employment data may be used by academics, professional institutions (such as the Institute of Public Administration Australia), and consultants with an interest in researching public administration in Australia.

15. The PSMPC is developing arrangements for more regular dissemination of APS employment data in different formats. This may include publication of regular updates on APS employment on the PSMPC's internet home page, and publication of data in leaflet format. The publication of APS employment data on CD ROM, to enable agencies and researchers to undertake their own analyses using PSMPC data, is also being investigated.

Privacy issues

16. Having regard to the Privacy Act 1988 and the standards adopted by the Australian Bureau of Statistics, the PSMPC will:

specify for collection only that data necessary for its work;
require electronically transferred data be in encrypted format; and
restrict access to disaggregated data to those individuals in the PSMPC with a 'need to know'.

17. APS employment data included in the Commissioner's State of the Service Report, or in any other PSMPC publications, will be reported in aggregate form in accordance with the standards observed by the Australian Bureau of Statistics. The PSMPC will not publish data at the individual employee level, or at an aggregated level which has the potential to compromise the individual privacy of APS employees.

18. Subject to discussions with the Privacy Commissioner, the PSMPC plans to produce a brochure for distribution to all APS employees explaining the current and revised arrangements for collection and use of APS employment data. Supplies of this brochure would be made available to agencies separately.

Future requests for information from Agencies

19. In consultations with agencies during the development of the new reporting requirements, the PSMPC has sought to secure the data as set out in this Circular by automated electronic means. More generally, in considering the broad range of requests for information from agencies the PSMPC has, in response to agency feedback, adopted a set of guiding principles. They are:

data required will have clear definitions, and these definitions will be used consistently in our dealings with agencies;
requests for information will not be replicated by more than one area of the Commission;
consistent with the Commissioner's charter, information will be sought in ways that impose the least cost or reporting burden on agencies;
to the extent possible, information sought from agencies shall be of a kind which agencies themselves would find useful to inform their own reporting and internal management practices; and
where appropriate the PSMPC will draw on data already collected for other purposes to avoid any replication of requests for information (e.g. data required for input to Annual Reports).

20. The following methods of obtaining information in relation to individual APS employees from agencies, currently used by the PSMPC, will no longer be used from 1 July 1998:

quarterly questionnaire on 'Managing Downsizing in the APS';
annual survey on 'Maternity Leave';
annual questionnaire on 'Equal Employment Opportunity in the APS'.

Further information

21. For further information in relation to data requirements, contact the PSMPC's Evaluation Research and Statistics Team on telephone 02 6202 3708.

Peter Kennedy
Deputy Public Service Commissioner

March 1998

Attachment A - Implementation of data reporting requirements

Current Continuous Record of Personnel (CRP) reporting requirements

1. All agencies will be required to provide CRP data to the PSMPC up to and including 30 June 1998. CRP data will continue to be provided to the PSMPC through the Department of Finance and Administration (DoFA) payroll system until 30 June 1998. If agencies cease to use the DoFA payroll system prior to 30 June 1998, agencies will be required to make special arrangements with the PSMPC to ensure the continued supply of CRP data.

2. The PSMPC will use the CRP in its current form to publish APS-wide statistics for 30 June 1998.

Once-off provision of data as at 30 June 1998

3. PSMPC data requirements as detailed in Attachment B will be progressively introduced from 30 June 1998.

4. Each agency is required to supply directly to the PSMPC a data file containing details of all APS staff who were employed in the agency at some time during June 1998, as defined in paragraphs 7 and 8 of the Circular. The deadline for the supply of this data file to the PSMPC is 14 August 1998.

Provision of data from 1 July 1998

5. Commencing 31 July 1998, on an ongoing basis each agency is required to supply directly to the PSMPC a data file containing details of all APS staff who were employed in the agency at some time during the month, as defined in paragraphs 7 and 8 of the Circular. The data file as at 31 July 1998 is required to be supplied to the PSMPC by 31 August 1998.

6. Subsequent monthly data files will be required to be supplied to the PSMPC within 14 days of the end of the month, ie. the data file for the month of August 1998 will be required by 14 September 1998.

Data transfer

7. The monthly data files will be transferred electronically to the PSMPC. Detailed file specifications will be separately sent to agencies during March 1998.

Attachment B - Description of required Data Items on APS employment

1. The requirements set out in this attachment cover data items at the person (that is individual employee)level, required to be provided to the PSMPC on a regular basis by agencies. These requirements cover employment arrangements under the Public Service Act, 1922, and the administrative reforms announced on 25 February 1998 by the Minister Assisting the Prime Minister for the Public Service.

2. The data requirements are displayed in five columns. A description of each column is given below:

Column 1: Contains the descriptor for the row of information.
Column 2: Describes the Continuous Record of Personnel (CRP) data items currently collected via the existing Department of Finance and Administration Pay System. In most cases, the valid values used are taken from the Department of Finance Pay System User Manual - Edition 6 and subsequent updates issued by the Evaluation, Research and Statistics Team (previously known as the APS Staffing Analysis Section). Some of the values have been changed to ensure a consistent format with the full set of values to be delivered by June 1999. For example, in the country of birth data item, the value input into CRP for Australia is a 1. The value for Australia in the APS employment database will be 1100 and since these map directly we have used the new value. This column excludes some data items currently collected but no longer required.
Column 3: Describes new data items that will need to be reported by all agencies for the reference date of 30 June 1998 and sent to the APS Employment Database.
Columns 4 and 5: Includes new data items (in column 4) as well as other changes that need to be introduced by all agencies for 30 June 1999 at the latest. It is anticipated that some agencies will be able to introduce some or all of these changes prior to 30 June 1999. The four OGIT approved HR systems will report on the full set of data requirements. An agency that implements one of the OGIT approved HR system will automatically report on the full set of data requirements. Agencies using OGIT approved HR systems will be expected to report on this basis when they commence on the OGIT approved system. The information in column 4 recodes existing valid values and/or changes the description of the valid value. The information in column 5 is either new data items or new valid values for the existing data items.

3. The data items have been specified in the following format:

Name:: This is the name of the data item.
Definition:: The definition of the data item.
Valid values:: This is the information which will be collected for the data item.
Applicable to:: This identifies which APS employees the data item covers.
Data collection:: This identifies when the data is collected and whether or not the data item is mandatory or optional. Also gives a broad indication of reliability of the data.
Owner:: This is the team or teams who have identified a requirement for the data item to be collected.
Justification:: The reason why the data item is being collected.
Data limitation:: Lists any limitations for the data item.

			Changes to be introduced by 30 June 1999
	Currently collected by CRP	Changes to be introduced as at 30 June 1998	Maps directly from existing CRP but a change in label and/or valid values	New/additional valid values
Australian Government Staff Number (AGSN)
Definition:	A unique 8 digit identifier issued by each agency on behalf of the PSMPC to an employee in the APS. It is possible for an APS employee to have more than one AGSN but only one is current at any given point in time. The value of this field is the current AGSN.
Applicable to:	All APS employees
Data collection:	Mandatory
Owner:	Evaluation, Research and Statistics Team
Previous Australian Government Staff Number (AGSN)
Definition:				Where the APS employee has been in the APS previously and was using a different AGSN to their current period of service, then this field will contain their last AGSN. For those APS employees with more than one previous AGSN this will be the last one issued.
Applicable to:				Those persons who have had previous service in the APS on another AGSN.
Data collection:				Mandatory
Owner:				Evaluation, Research and Statistics Team
Justification:				This will allow records to be linked to enable complete career history to be accessed. It will also be an aid in data quality exercises.
Given names
Definition:	The given names of an APS employee.
Applicable to:	All APS employees
Data collection:	Mandatory
Owner:	Evaluation, Research and Statistics
Justification:	To be used for quality assurance purposes and for mailing lists and survey distribution.
Surname
Definition:	The surname of an APS employee.
Applicable to:	All APS employees
Data collection:	Mandatory
Owner:	Evaluation, Research and Statistics Team
Justification:	To be used for data matching and quality assurance purposes. Also used for mailing lists and survey distribution.
Title
Definition:	The title of an APS employee.
Valid values:	4 characters of free text will be allowed for this field.
Applicable to:	All APS employees
Data collection:	Mandatory
Owner:	Evaluation, Research and Statistics Team
Justification:	Used for mailing lists and survey distribution.
Date of birth
Definition:	The date on which the APS employee was born.
Valid values:	DDMMYYYY
Applicable to:	All APS employees
Data collection:	Mandatory
Owner:	All teams
Justification:	General demographic usage. Required in the calculation of age.
Sex
Definition:	Identifies the sex of the APS employee.
Valid values:	M = Male F = Female
Applicable to:	All APS employees
Data collection:	Mandatory
Owner:	All teams
Justification:	General demographic reporting
Aboriginal and/or Torres Strait Islander origin
Definition:	Identifies whether or not an APS employee is of Aboriginal or Torres Strait Islander origin.
Valid values:	1 = No 2 = Yes		1 = Non-Indigenous 2 = Indigenous	7 = Chose not to give this information
Applicable to:	All APS employees
Data collection:	Mandatory
Owner:	Equity and Merit Team
Justification:	Designated group for the purpose of employment equity.
Country of birth
Definition:	The country in which the APS employee was born.
Valid values:	1100 = Australia 0006 = Overseas		1100 = Australia	1000 = Oceania and Antarctica nfd 1200 = Australian External Territories, nfd 1203 = Norfolk Island 1299 = Other Australian External Territories 1301 = New Zealand 1400 = Melanesia, nfd 1401 = New Caledonia 1402 = Papua New Guinea 1403 = Solomon Islands 1404 = Vanuatu 1500 = Micronesia, nfd 1501 = Federated States of Micronesia 1502 = Guam 1503 = Kiribati 1504 = Marshall Islands 1505 = Nauru 1506 = Northern Mariana Islands 1507 = Palau 1600 = Polynesia (excluding Hawaii) nfd 1601 = Cook Islands 1602 = Fiji 1603 = French Polynesia 1604 = Niue 1605 = Samoa, American 1606 = Samoa, Western 1607 = Tokelau 1608 = Tonga 1609 = Tuvalu 1610 = Wallis and Futuna 1699 = Other Polynesia (excluding Hawaii) 1700 = Antarctica, nfd 1701 = Adelie Land (France) 1702 = Argentinean Antarctic Territory 1703 = Australian Antarctic Territory 1704 = British Antarctic Territory 1705 = Chilean Antarctic Territory 1706 = Queen Maud Land (Norway) 1707 = Ross Dependency (New Zealand) 2000 = Europe and the Former USSR, nfd 2100 = The United Kingdom and Ireland, nfd 2101 = England 2102 = Scotland 2103 = Wales 2104 = Northern Ireland 2105 = Channel Islands 2106 = Isle of Man 2107 = Ireland 2200 = Southern Europe, nfd 2201 = Albania 2202 = Andorra 2203 = Cyprus 2204 = Gibraltar 2205 = Greece 2206 = Holy See 2207 = Italy 2208 = Malta 2209 = Portugal 2210 = San Marino 2211 = Spain 2220 = Former Yugoslavia, nfd 2221 = Bosnia-Herzegovina 2222 = Croatia 2223 = Former Yugoslav Republic of Macedonia (FYROM) 2226 = Slovenia 2233 = Former Yugoslav Republics of Serbia and Montenegro 2300 = Western Europe, nfd 2301 = Austria 2302 = Belgium 2303 = France 2305 = Germany, Federal Republic of 2306 = Liechtenstein 2307 = Luxembourg 2308 = Monaco 2309 = Netherlands 2310 = Switzerland 2400 = Northern Europe, nfd 2401 = Denmark 2402 = Faeroe Islands 2403 = Finland 2404 = Greenland 2405 = Iceland 2406 = Norway 2407 = Sweden 2500 = Eastern Europe, nfd 2501 = Bulgaria 2502 = Former Czechoslovakia, nfd 2503 = Hungary 2504 = Poland 2505 = Romania 2506 = Czech Republic 2507 = Slovak Republic 2600 = The Former USSR and the Baltic States ,nfd 2601 = Armenia 2602 = Azerbaijan 2603 = Belarus 2604 = Estonia 2605 = Georgia 2606 = Kazakhstan 2607 = Kyrgyztan 2608 = Latvia 2609 = Lithuania 2610 = Moldova 2611 = Russian Federation 2612 = Tadjikistan 2613 = Turkmenistan 2614 = Ukraine 2615 = Uzbekistan 3000 = The Middle East and North Africa, nfd 3100 = The Middle East, nfd 3101 = Bahrain 3102 = Gaza Strip 3103 = Iran 3104 = Iraq 3105 = Israel 3106 = Jordan 3107 = Kuwait 3108 = Lebanon 3109 = Oman 3110 = Qatar 3111 = Saudi Arabia 3112 = Syria 3113 = Turkey 3114 = United Arab Emirates 3115 = West Bank 3116 = Yemen 3200 = North Africa, Nfd 3201 = Algeria 3202 = Cape Verde 3203 = Egypt 3204 = Libya 3205 = Mauritania 3206 = Morocco 3207 = Sudan 3208 = Tunisia 3209 = Western Sahara 3299 = Other North Africa 4100 = Southeast Asia, Nfd 4101 = Brunei 4102 = Cambodia 4103 = Indonesia 4104 = Laos 4105 = Malaysia 4106 = Burma (Myanmar) 4107 = Philippines 4108 = Singapore 4109 = Thailand 4110 = Viet Nam 5100 = Northeast Asia, nfd 5101 = China (excluding Taiwan Province) 5102 = Hong Kong 5103 = Japan 5104 = Korea, Democratic People's Republic of 5105 = Korea, Republic of 5106 = Macau 5107 = Mongolia 5108 = Taiwan (Province of China) 6100 = Southeast Asia, nfd 6101 = Afghanistan 6102 = Bangladesh 6103 = Bhutan 6104 = India 6105 = Maldives 6106 = Nepal 6107 = Pakistan 6108 = Sri Lanka 7100 = Northern America, nfd 7101 = Bermuda 7102 = Canada 7103 = St Pierre and Miquelon 7104 = United States of America 8000 = South America, Central America and the Caribbean, nfd 8100 = South America, nfd 8101 = Argentina 8102 = Bolivia 8103 = Brazil 8104 = Chile 8105 = Colombia 8106 = Ecuador 8107 = Falkland Islands 8108 = French Guiana 8109 = Guyana 8110 = Paraguay 8111 = Peru 8112 = Suriname 8113 = Uruguay 8114 = Venezuela 8200 = Central America, nfd 8201 = Belize 8202 = Costa Rica 8203 = El Salvador 8204 = Guatemala 8205 = Honduras 8206 = Mexico 8207 = Nicaragua 8208 = Panama 8300 = The Caribbean, nfd 8301 = Anguilla 8302 = Antigua and Barbuda 8303 = Aruba 8304 = Bahamas 8305 = Barbados 8306 = Cayman Islands 8307 = Cuba 8308 = Dominica 8309 = Dominican Republic 8310 = Grenada 8311 = Guadeloupe 8312 = Haiti 8313 = Jamaica 8314 = Martinique 8315 = Montserrat 8316 = Netherlands Antilles 8317 = Puerto Rico 8318 = St Kitts-Nevis 8319 = St Lucia 8320 = St Vincent and the Grenadines 8321 = Trinidad and Tobago 8322 = Turks and Caicos Islands 8323 = Virgin Islands, British 8324 = Virgin Islands, United States 9000 = Africa (excluding North Africa), nfd 9100 = Central and West Africa, nfd 9101 = Benin 9102 = Burkina Faso 9103 = Cameroon 9104 = Central African Republic 9105 = Chad 9106 = Congo 9107 = Cote d'Ivoire 9108 = Equatorial Guinea 9109 = Gabon 9110 = Gambia 9111 = Ghana 9112 = Guinea 9113 = Guinea-Bissau 9114 = Liberia 9115 = Mali 9116 = Niger 9117 = Nigeria 9118 = SaoTome and Principe 9119 = Senegal 9120 = Sierra Leone 9121 = Togo 9122 = Zaire 9200 = Southern and East Africa, nfd 9201 = Angola 9202 = Botswana 9203 = Burundi 9204 = Comoros (excluding Mayotte) 9205 = Djibouti 9207 = Kenya 9208 = Lesotho 9209 = Madagascar 9210 = Malawi 9211 = Mauritius 9212 = Mayotte 9213 = Mozambique 9214 = Namibia 9215 = Reunion 9216 = Rwanda 9217 = St Helena 9218 = Seychelles 9219 = Somalia 9220 = South Africa 9221 = Swaziland 9222 = Tanzania 9223 = Uganda 9224 = Zambia 9225 = Zimbabwe 9226 = Eritrea 9227 = Ethiopia 0000 = Inadequately Described 0001 = Not Elsewhere Classified 9997 = Chose not to give this information
Applicable to:	All APS employees
Data collection:	Mandatory
Owner:	Equity and Merit Team
Justification:	Country of birth is one of the most important multicultural designators. It is regarded by the Office of Multicultural Affairs in its Access and Equity Requirements and Guidelines as the best surrogate measure of ethnicity. To obtain this data, it is necessary to record information on the basis of individual countries. Any attempt to simplify the list through, say, using regions rather than individual countries would not sufficiently recognise possible individual country variations.
Year of arrival in Australia
Definition:	Is defined as the year a person (born outside Australia) first arrived in Australia, from another country, with the intention of staying for one year or more.
Valid values:	YYYY = Year			9997 = Chose not to give this information 9999 = Not applicable
Applicable to:	APS employees who were born outside Australia.
Data collection:	Mandatory
Owner:	Equity and Merit Team
Justification:	Used as a possible measure of disadvantage on the basis of ethnicity. Age on arrival may affect level of English competency.
APS employee's first language spoken
Definition:	Identifies whether the APS employee first spoke English or another language.
Valid values:	English Both English and another Other		English only English and another language Language other than English	Chose not to give this information
Applicable to:	All APS employees
Data collection:	Mandatory
Owner:	Equity and Merit Team
Justification:	Considered by the Australian Bureau of Statistics to be the basic language variable in a range of measures relating to disadvantage and ethnicity. Used in the derivation of non-English Speaking Background groups.
APS employee's main first non-English language
Definition:	Identifies for those APS employees who first spoke a language other than English or English and another language, their other main language.
Valid values:	01 = Aboriginal or Torres Strait Island language 02 = Arabic 03 = Chinese 04 = Croatian 05 = Dutch 06= German 07 = Greek 08 = Italian 09 = Macedonian 10 = Polish 11 = Serbian 12 = Slovenian 13 = Spanish 14 = Turkish 15= Vietnamese 16 = Other language		95 = Other language	17 = Cantonese 18 = Mandarin 97 = Chose not to give this information 99 = Not applicable
Applicable to:	All APS employees who spoke a language other than English only.
Data collection:	Mandatory
Owner:	Equity and Merit Team
Justification:	Considered by the Australian Bureau of Statistics to be the basic language variable in a range of measures relating to disadvantage and ethnicity.
Mother's first language
Definition:	Identifies whether the APS employee's mother first spoke English or another language.
Valid values:	1 = English 3 = Other 4 = Don't know		1 = English only 3 = Language other than English 4 = Language unknown	2 = English and another language 7 = Chose not to give this information
Applicable to:	All APS employees
Data collection:	Mandatory
Owner:	Equity and Merit Team
Justification:	Considered by the Australian Bureau of Statistics to be the basic language variable in a range of measures relating to disadvantage and ethnicity. Used in the derivation of Non English Speaking Background groups.
Father's first language
Definition:	Identifies whether the APS employee's mother first spoke English or another language.
Valid values:	1 = English 3 = Other 4 = Don't know		1 = English only 3 = Language other than English 4 = Language unknown	2 = English and another language 7 = Chose not to give this information
Applicable to:	All APS employees
Data collection:	Mandatory
Owner:	Equity and Merit Team
Justification:	Considered by the Australian Bureau of Statistics to be the basic language variable in a range of measures relating to disadvantage and ethnicity. Used in the derivation of Non English Speaking Background groups.
Type of disability - 10 fields will be allowed
Definition:	Disability is defined as any limitation in activity lasting or expected to last for 6 months or more. The PSMPC has not yet finalised definitions of limitation in activity. Definitions of the ten categories of limitation in activity are being developed collaboratively by the Australian Institute of Health and Welfare, the Australian Bureau of Statistics and the World Health Organisation. When the definitions of limitations in each category are completed, further advice will be provided by the PSMPC. Thedefinitions will be settled by 30 June 1999.
Valid values:	12 = No disability 00 = Disability		12 = No disability	01 = Hearing 02 = Seeing 03 = Learning 04 = Communicating 05 = Movement Activities Ability to walk, lift, carry, etc 06 = Moving Around Ability to use transportation - able to drive, use public transport, read signs, etc 07 = Daily Life Activities Bathing, showering, dressing, etc 08 = Care of Necessities and Domestic Activities 09 = Interpersonal Behaviours Bathing, showering, dressing, etc 10 = Responding to and dealing with particular circumstances for example, ability to follow directions 11 = Has limitations but chooses not to identify them by specific category 97 = Chose not to give this information
Applicable to:	All APS employees - to be collected on engagement.
Data collection:	Mandatory
Owner:	Equity and Merit Team
Justification:	One of the designated groups for the purposes of employment equity. The new codes to be introduced by June 1999 will use the International Standard for collecting and reporting of disability data. This is the World Health Organisation definition which is based on the functional concept of disability. The focus is not on identifying the nature of the disorder or disabling condition, but rather the limitations resulting from it.
Data limitation:	Each respondent reports their own perception of whether they have a disability that fits the definition. It is up to the person providing information about themselves to represent their own perception about whether they feel they are limited by a disability. It is likely that the incidence of disability will be under-reported.
Information will be collected on a maximum of seven fields, any combination of codes 01 - 10 are allowed. However, codes 00, 11, 12 and 97 can only be supplied as a single code.
Educational qualifications - highest level of attainment
Definition:	This variable describes the highest level of educational qualification gained.	Level of attainment is the recognition by an accredited authority that a person possesses knowledge and practical ability of a certain quality and quantity.
Valid values:	10 = Doctorate - PhD 15 = Doctorate other 20 = Master 35 = Bachelor - Honours 39 = Bachelor - Ordinary 41 = Diploma - Postgraduate 42 = Diploma - Ordinary, Associateship 44 = Diploma - Fellowship 65 = Membership of a professional society 70 = Certificate (Tertiary) 72 = Diploma - Technical Colleges, Institutions 74 = Trade Certificates 78 = Higher school certificate / Matriculation / Year 12 80 = Leaving / Year 11 82 = October clerical 84 = Mature age & unconditional entrance to tertiary institution 88 = School certificate/Year 10 90 = Intermediate certificate/ Year 9 95 = Qualifications unknown 99 = No qualifications		01 = Doctorate 02 = Masters 09 = Year 12 (Higher school certificate / Matriculation) 11 = Year 11 (Leaving or School certificate) 12 = Year 10 13 = Less than Year 10 Note: Code 10 is not used since it corresponds to a code used in the earlier version.	03 = Postgraduate diploma Includes Graduate Certificates. 04 = Bachelor degree 05 = Undergraduate diploma Certain other qualifications are classified to this level on the basis that their entry requirements, duration of study and theoretical orientation are regarded as being equivalent to those of undergraduate diplomas, for example, Certificate in Psychiatric Nursing. 06 = Associate Diploma Advanced Certificates, Technician Certificates and Certificates of Technology are included in this level as they have broadly the same theoretical orientation as associate diplomas. 07 = Skilled vocational qualification The entry requirements is usually the completion of Year 10 or its equivalent. In addition, some courses may require a student to be concurrently employed in that specific field. The duration of study is two to four years, and typically involves some on-the-job training. 08 = Basic vocational qualification Often requires Year 10 completion, however many courses have no formal entry requirements. The duration of study ranges from one semester to one year of full-time study or its equivalent. 97 = Chose not to give this information
Applicable to:	All APS employees
Data collection:	Mandatory on engagement and when higher qualifications are achieved.
Owner:	Equity and Merit, Managing Performance, SES and Evaluation, Research and Statistics Teams.			Definitions for the post-school qualifications are taken from the ABS Directory of Concepts and Standards for Social, Labour and Demographic Statistics - version dated April 1994.
Justification:	The APS is undergoing a great deal of change which is resulting in significant transformations in the structure and make up of the service. In this climate, reliable information on the educational qualifications of the APS workforce is essential for APS managers to undertake better workforce planning. Information on educational qualifications is also needed to track trends in the make up of the APS.
Data limitation:	Currently information on education qualifications are collected initially when an employee commences in the APS. However if the employee completes a degree whilst working in the APS there is no obligation to advise personnel to get their record updated. It is likely that the incidence of education qualifications will be under-reported.
Educational qualifications - Main fields of study (2 fields will be allowed)
Definition:	This is a person's main field(s) of study for the highest educational qualification obtained. Field of study refers to the subject matter taught in the course of study leading to the award of a particular qualification.
Valid values:	See Appendix A for the detail list of codes.	See Appendix A for the mapping of current codes to the new codes.	01 = Administration (e.g. management, marketing, communication) 02 = Accountancy only 03 = Economics 04 = Finance/ banking 05 = Human Resource Management/ Industrial Relations 06 = Education 07 = Information Technology 08 = Legal 09 = Medical (e.g. doctors, nurses and physiotherapy) 10 = Social sciences (e.g. social work, behavioural sciences, psychology, sociology, tourism) 11 = Science (e.g. mathematics, veterinary, geography, biochemistry) 12 = Engineering, architecture and surveying 13 = Arts (e.g. history, archaeology, anthropology, English, languages, music, fine arts, philosophy, political science) 14 = Business (e.g. business management, bookkeeping, secretarial studies, office management) 15 = Agriculture, forestry 16 = Trades, Labour and Hospitality (e.g. butchers, hairdressers and labourers) 17 = Other (e.g. Year 10 or 12 and other fields not covered above) 97 = Chose not to give this information
Applicable to:	All APS employees including temporary employees.
Data collection:	Mandatory
Owner:	Equity and Merit, Managing Performance, SES, and Evaluation, Research and Statistics Teams.
Justification:	The APS is undergoing a great deal of change which is resulting in significant transformations in the structure and make up of the service. In this climate, reliable information on the educational qualifications of the APS workforce is essential for APS managers to undertake better workforce planning. Information on educational qualifications is also needed to track trends in the make up of the APS.
Data limitation:	Currently information on education qualifications are collected initially when an employee commences in the APS. However if the employee completes a degree whilst working in the APS there is no obligation to advise personnel to get their record updated. It is likely that the incidence of education qualifications will be under-reported.
Educational qualifications - Year completed
Definition:	The year in which the qualification was completed.
Valid values:	YYYY = Year			0000 = Year of completion unknown 9997 = Chose not to give this information
Applicable to:	All APS employees
Data collection:	Mandatory
Owner:	Equity and Merit, Managing Performance, SES and Evaluation, Research and Statistics Teams.
Justification:	The APS is undergoing a great deal of change which is resulting in significant transformations in the structure and make up of the service. In this climate, reliable information on the educational qualifications of the APS workforce is essential for APS managers to undertake better workforce planning. Information on educational qualifications is also needed to track trends in the make up of the APS.
Data limitation:	Information on education qualifications are collected initially when an employee commences in the APS. However if the employee completes a degree whilst working in the APS there is no obligation to advise personnel to get their record updated. It is likely that the incidence of education qualifications will be under-reported.
Australian or overseas qualification
Definition:	Identifies whether the highest qualification was obtained in Australia or overseas.
Valid values:	1 = Australia 2 = Overseas 7 = Chose not to give this information
Applicable to:	All APS employees
Data collection:	Mandatory
Owner:	Equity and Merit, Managing Performance, SES Teams.
Justification:	The APS is undergoing a great deal of change which is resulting in significant transformations in the structure and make up of the service. In this climate, reliable information on the educational qualifications of the APS workforce is essential for APS managers to undertake better workforce planning. Information on educational qualifications is also needed to track trends in the make up of the APS.
Data limitation:	Information on education qualifications are collected initially when an employee commences in the APS. However if the employee completes a degree whilst working in the APS there is no obligation to advise personnel to get their record updated. It is likely that the incidence of education qualifications will be under-reported.
Date of engagement
Definition:	The actual date on which the APS employee (temporary or permanent) was engaged to the APS for the current period of employment.
Valid values:	DDMMYYYY
Applicable to:	All APS employees
Data collection:	Mandatory
Owner:	All teams
Permanency indicator
Definition:	It determines whether or not the APS employee is permanent or non-permanent. A permanent employee is defined as someone who is engaged under section 42 or 42A of the Public Service Act 1922. A non-permanent employee is defined as someone who is engaged under one of the following Sections of the Public Service Act 1922, 82AC, 82AD, 82AE, 82AF or 82AG. Or an SES officer who is engaged under Section 44.
Valid values:	1 = Permanent 0 = Temporary		1 = Permanent	Non-permanent: 2 = Section 44 - Fixed term SES 3 = Section 82AC - Continuing 4 = Section 82AD - Short term 5 = Section 82AE - Fixed term 6 = Section 82AF - Overseas 7 = Section 82AG - Special programs
Applicable to:	All APS employees
Data collection:	Mandatory
Owner:	Managing Performance Team
Justification:	To monitor the employment status of APS employees.
Standard hours worked
Definition:		This is the standard number of hours and minutes an APS employee is paid to work in a week. It does not include overtime and flex-time.
Valid values:		00 - 99 hours (with 2 decimal places). Minutes are expressed as fractions of hours using 2 decimal places, and not as the actual number of minutes.
Applicable to:		All APS employees
Data collection:		Mandatory
Owner:		All Teams
Justification:		This is more accurate information than currently collected using the data item full-time or part-time. It is possible that agency agreements may change the standard hours of full-time staff. It will also be comparable with other labour market data.
New APS Classification Structure (two separate fields denoting a minimum and a maximum classification)
Definition:		The new APS classification structure as specified by the Department of Workplace Relations and Small Business in Advice No. 1998/2, sent to all agencies on 20/1/98. If an agency has signed a certified Agreement (CA) and has introduced broadbanding, then the first field will represent the minimum classification of the broadband and the second field will represent the maximum level of the broadband. In all other cases the first and second field will contain the same value.
Valid values:		01 = APS level 1 (or equivalent) 02 = APS level 2 (or equivalent) 03 = APS level 3 (or equivalent) 04 = APS level 4 (or equivalent) 05 = APS level 5 (or equivalent) 06 = APS level 6 (or equivalent) 07 = Executive level 1 (or equivalent) 08 = Executive level 2 (or equivalent) 09 = SES band 1 10 = SES band 2 11 = SES band 3 12 = Apprentice APS (Trades) 13 = Cadet APS 14 = Graduate APS 15 = Trainee APS (Technical) 16 = Trainee APS (Administration) Note: the codes below relate to current DESIDs that have not been translated into the new structure. Medical Officers are service-wide classifications whereas all other classifications below are agency-specific structures. These are DWRSB approved codes. 17 = Medical Officer class 1 18 = Medical Officer class 2 19 = Medical Officer class 3 20 = Medical Officer class 4 21 = Medical Officer class 5 22 = Assistant Customs Officer 23 = Customs Officer band 1 24 = Customs Officer band 2 25 = Customs Officer band 3 26 = Customs Officer band 4 27 = Customs Officer band 5 28 = Customs Officer band 6 29 = Protective Security Attendant 30 = Trainee Protective Service Officer 31 = Protective Service Officer grade 1 32 = Protective Service Officer grade 2 33 = Senior Protective Service Officer 34 = Protective Service Assistant Inspector 35 = Protective Service Inspector 36 = Protective Service Superintendent 37 = Protective Service Chief Superintendent 38 = Examiner of Patents 39 = Air Safety Investigator Level 1 40 = Air Safety Investigator Level 2 41 = Air Safety Investigator Level 3 42 = Air Safety Investigator Level 4 43 = Antarctic Medical Practitioner Level 1 44 = Antarctic Medical Practitioner Level 2 45 = Antarctic Medical Practitioner Level 3 46 = Valuer-in-training 47 = Valuer 48 = Senior Officer Grade C (Valuer) 49 = Senior Officer Grade B (Valuer) 50 = Senior Officer Grade A (Valuer)
Applicable to:	All APS employees
Data collection:	Mandatory
Owner:	All Teams
Contact telephone number
A single contact number for each agency is required to enable any queries about the data to be resolved.
Postcode of actual work location
Definition:		This is the postcode of the physical location of the APS employee's actual workplace. For home based employees this is the postcode of the office from which they work and not the postcode of their home.
Valid values:		All valid postcodes - 4 digit 9999 = Overseas
Applicable to:		All APS employees
Data collection:		Mandatory
Owner:		All teams
Justification:		General demographic usage
Gross remuneration
Definition:		The full-time equivalent value of the total value of an APS employee's annual gross remuneration package. This includes the base salary plus: the total annual value of standard allowances, even if paid on an irregular basis, e.g. Senior Officer Allowance. the value of salary sacrificing the value of purchased leave HDA for periods of greater than 3 months.	This excludes: short term fluctuations due to LWOP and HDA Overtime payments and meal allowances mandatory employer contributions to super funds. optional payments, such as bonuses and performance pay. This information is required each time an APS employee has a permanent change in salary or a temporary change which is expected to last for three months or more.
Valid values:		zero to $999,999
Applicable to:		All APS employees
Data collection:		Mandatory
Justification:		It is expected that this variable will largely replace the DESID as a means of categorising employees. Note: Salary will be collected in actual dollars for an individual to allow for accurate calculation of means, medians. However, it will be disseminated in ranges.
(B)Movement codes A movement refers to each occurrence of any of the following three general situations: An employee commences in an agency. This can be either a commencement from outside the APS (an engagement or re-engagement code) or a commencement from another agency (a promotion or a transfer code). An employee leaves an agency, either on a temporary or permanent basis. This can be either a movement to another agency (code 399) or a separation code for employees leaving the APS. An employee has a movement within an agency. Movement information is only required for promotions and the specified types or transfers.
Definition:	Classification code describing engagements, re-engagements, separations and other movements within the APS.
Valid values:	See Appendix B for the complete list of current CRP codes.
Commencements
(a) Commencements in the APS:	Engagement and re-engagement codes only relate to those persons who are being employed from outside the APS.	Engagement: 100 = Transfer of functions to APS 101 = At the training level 102 = At the base level 103 = At the Senior Executive level 104 = Other engagements Re-engagement: 201 = Return to APS from Members Of Parliament (Staff) Act or from Parliamentary Departments 202 = Return to APS under mobility provisions 203 = Holder of Public Office return to APS or into coverage 204 = Other re-engagement
(b) Commencement from another agency:		301 = Promotion from another agency. 302 = Transfer from another agency. 303 = Transfer of functions, e.g. AAO Note: A Promotion is defined as an employee moving to a classification which has been advertised that is: - higher than their present classification (including where the classification has a higher maximum attainable although the work value may be the.same); or - to a position regardless of classification that has a higher salary. A Transfer is defined as any movement that is not defined as promotion including a downward movement is classified as a transfer
Movement within an agency:		401 = Promotion within the agency. 402 = Voluntary assignment at a lower level (SES) under Section 76L 403 = Involuntary reassignment at a lower level (SES) under Section 76L 404 = Advancement i.e. GAA to APS3 at end of training or TASOs to APS1 405 = Reduction in classification
Separation from an agency:		500 = Movement to another agency within the APS on either a permanent or temporary basis. 501 = Resignation from APS Where an employee initiates termination of employment by submitting a resignation. 502 = Voluntary redundancy 503 = Involuntary redundancy 504 = Inability to perform duties Agency Head will terminate the employment of an APS employee who is found to be unable to carry out the duties for which he or she is employed. This could be due to incompetence, loss of essential qualifications or medical reasons. 505 = Retired after age 55 506 = Retirement under Section 76R (SES only) 507 = Invalidity Agency Head terminates on the grounds of invalidity where ComSuper grants invalidity pension to APS employee who are totally and permanently incapacitated. 508 = Death The APS employee has died. Also covers those situations where a person is missing (e.g. after a boating accident) and in the absence of a coroner's report, is presumed dead. Normally, the Agency Head can determine that the employee is presumed to be dead in order to settle payments to the family or estate. 509 = Abandonment of employment The Agency Head may terminate the employee's employment after a period of unauthorised absence. 510 = Dismissal on grounds of misconduct Agency Head terminates an employee's employment on the grounds of misconduct, which is defined as a breach of the code of conduct. 511 = Completed fixed term engagement 512 = Contract completed 513 = Termination of probation On the basis of the person not attaining appropriate work performance level, or in other ways not satisfying the conditions for continuing employment in the APS e.g. relevant criminal record, not having an Australian citizenship, poor attendance, unsatisfactory conduct, or not being medically fit for employment, an Agency Head may terminate a person's engagement. 514 = Compulsory move to a non-APS agency This is usually through an Administrative Arrangements Order, a machinery of government change, an Act of Parliament, etc. 515 = Separation with mobility provisions 516 = Separation - other reason
Applicable to:		All APS employees
Data collection:		Mandatory
Owner:		All Teams
Date of effect of a movement
Definition:	The commencement date for a movement. Where a movement is defined as an engagement, re-engagement, promotion, transfer or separation.
Valid values:	DDMMYYYY
Applicable to:	All APS employees
Data collection:	Mandatory
Owner:	All teams
Maternity Leave indicator
Definition:				Identifies whether the employee is on the 12 weeks compulsory Maternity Leave (either paid or unpaid) at the reference date.
Valid values:				1 = Maternity Leave taken 2 = No Maternity Leave taken 9 = Not applicable - All males
Applicable to:				All female APS employees
Data collection:				Mandatory
Owner:				All teams
Operative/inoperative status at the reference date
Definition:		Identifies whether an APS employee is operative or inoperative at the reference date. Inoperative is defined as those employees: on long term (3 months or more) leave; or absent from the workplace on compensation. on loan, temporary transfer or secondment to another agency and your agency is NOT paying their salary. Note: The reference date for each monthly file is the last day of the month	.
Valid values:		1 = Operative 2 = Inoperative
Applicable to:		All APS employees
Data collection:		Mandatory
Owner:		All teams
Agency identifier
Definition:	A unique identifier which allows identification of the agency that employs the APS employee.
Valid values:	0001 - 9999 The PSMPC will allocate these codes to agencies.
Applicable to:	All APS employees
Data collection:	Mandatory
Justification:	Required to classify agencies.
Where was the person prior to joining the APS?
Definition:				This identifies what the APS employee was doing prior to joining the APS.
Valid values:				Employed in 01 = Private sector 02 = Commonwealth public sector 03 = State and Local Government public sector 04 = In a tertiary education institution 05 = Self employed 06 = Employed in other sectors 07 = Attending an educational institution 08 = Not employed 09 = Other 97 = Chose not to answer this question
Applicable to:				All APS employees engaged to the APS.
Data collection:				Mandatory
Owner:				All Teams
Justification:				Identifying the sectors from which APS are recruited from.

Existing CRP codes	Mapping to new codes
10101 = AGRICULTURE, ANIMAL HUSBANDRY N.E.C.	15
10201 = AGRICULTURE N.E.C.	15
10202 = FORESTRY	15
10205 = HORTICULTURE	15
10301 = ANIMAL HUSBANDRY (NOT VETERINARY SCIENCE)	15
10401 = AGRICULTURAL MANAGEMENT (INCL. RURAL, PARKS & WILDLIFE MANAGEMENT)	15
10501 = LAND ECONOMY	15
20101 = ARCHITECTURE, BUILD N.E.C.	12
20201 = ARCHITECTURE, (INCL. INTERIOR DESIGN INDUSTRIAL ARTS/DESIGN) N.E.C.	12
20203 = LANDSCAPE ARCHITECTURE	12
20301 = BUILDING (INCL. DRAFT) & ALLIED TRADES N E C	16
20303 = DRAFTING	17
20304 = QUANTITY SURVEYING	12
20401 = URBAN & REGIONAL PLANNING	10
20501 = SHIPWRIGHT AND BOAT BUILDING (TRADE CERTIFICATE)	17
30101 = HUMANITIES & SOCIETY SCIENCE & ARTS I.E. VISUAL, PERFORMANCE, N E C	13
30201 = HUMANITIES & SOCIETY SCIENCE N.E.C.	13
30205 = ANTHROPOLOGY	13
30207 = COUNSELLING (EXCEPT HEALTH COUNSELLORS & EDUCATION COUNSELLORS)	10
30208 = GEOGRAPHY	11
30210 = LIBRARY & ARCHIVAL STUDIES	17
30215 = PSYCHOLOGY	10
30218 = SOCIAL WORK	10
30301 = LANGUAGE STUDIES N.E.C.	13
30304 = LINGUISTICS	13
30307 = AUSLAN (SIGN LANGUAGE)	13
30401 = VISUAL & PERFORM. ARTS N.E.C.	13
30402 = CONSERVATION OF ART AND CULTURAL MATERIALS	13
30407 = FINE ARTS	13
30408 = GRAPHIC ARTS & DESIGN	17
30409 = DRESSMAKING ( TAILOR )	17
30501 = ARTS N.E.C.	13
30502 = ABORIGINAL STUDIES	13
30503 = COMMUNICATION	01
30504 = ENGLISH	13
30505 = INDUSTRIAL RELATIONS	05
30506 = JOURNALISM	01
30507 = HISTORY	13
30508 = LIBRARIANSHIP	17
30509 = LIBRARY AND INFORMATION MANAGEMENT	17
30510 = LIBRARY AND INFORMATION STUDIES	17
30511 = MATHEMATICS	11
30512 = MEDIA ANALYSIS AND PRODUCTION	01
30513 = MODERN LANGUAGES	13
30514 = OFFICE MANAGEMENT	14
30515 = PHILOSOPHY	13
30516 = POLITICS AND GOVERNMENT	13
30517 = PROFESSIONAL WRITING	01
30518 = PUBLIC RELATIONS	01
30519 = SPORT STUDIES	17
30520 = TOURISM	17
30521 = RECREATION	17
30522 = INTERNATIONAL RELATIONS	01
40101 = BUSINESS, ADMINISTRATION & ECONOMICS N.E.C.	01
40201 = BUSINESS ADMINISTRATION N.E.C.	01
40202 = ACCOUNTING	02
40203 = ADMINISTRATION AND MANAGEMENT (NOT AGRICULTURAL MANAGEMENT OR RURAL MANAGEMENT)	01
40204 = BANKING AND FINANCE	04
40205 = BUSINESS DATA PROCESSING	17
40206 = FINANCE	04
40207 = HOTEL & HOSPITALITY MANAGEMENT	16
40209 = PERSONNEL MANAGEMENT & DEVELOPMENT (HRM)	05
40210 = PUBLIC ADMINISTRATION	01
40211 = SECRETARIAL STUDIES	14
40212 = VALUATION AND REAL ESTATE	17
40301 = ECONOMICS N.E.C.	03
40302 = AGRICULTURAL ECONOMICS	03
40304 = ECONOMIC STATISTICS/ECONOMICS	03
50101 = EDUCATION	06
50102 = ADULT EDUCATION	17
50103 = COMMUNITY COUNSELLING	10
50105 = TECHNICAL AND FURTHER EDUCATION	17
50106 = FURTHER EDUCATION	17
50108 = TERTIARY PREPARATION/MATRICULATION	17
60101 = ENGINEERING, SURVEYING N.E.C.	12
60201 = ENGINEERING N.E.C.	12
60202 = AERONAUTICAL ENGINEERING	12
60203 = CHEMICAL ENGINEERING	12
60204 = CIVIL, STRUCTURAL ENGINEERING	12
60205 = ELECTRICAL ENGINEERING	12
60206 = ELECTRONIC ENGINEERING, COMPUTER ENGINEERING	12
60207 = INDUSTRIAL ENGINEERING	12
60208 = MARINE ENGINEERING	12
60209 = MECHANICAL ENGINEERING	12
60210 = METALLURGY	17
60211 = MINING AND MINERALS ENGINEERING	12
60212 = ELECTRONICS AND COMMUNICATIONS ENGINEERING	12
60213 = ELECTRICAL TRADE CERTIFICATE	16
60301 = SURVEYING N.E.C.	12
60302 = CARTOGRAPHY	17
70101 = HEALTH N.E.C.	09
70201 = DENTISTRY	09

The following information will allow you to map the existing CRP movement codes to the new codes. Note there is not a direct map for all cases and the appropiate choices for the new codes are listed. However in some cases, such as transfers where you would have passed data to the CRP in the past, this information is no longer required.

The mapping is also based on what the gaining agency will supply to the APS employment database. The losing agency will also have to send the code 500 - Movement to another agency within the APS on either a permanent or temporary basis.

Existing CRP codes	Mapping to new codes
Engagements:
1003 = APPOINTMENT NOT ELSEWHERE DIFFERENTIATED	101-104
1004 = APPOINTMENT OF TRAINEE ADMINISTRATIVE SERVICE OFFICER	101
1005 = APPOINTMENT TO SERVICE FROM AUSTRALIAN TRAINEESHIP SCHEME	101
1006 = APPOINTMENT TO SES FIXED CONTRACT (SECTION 42,44)	103
1054 = APPOINTMENT. AS ASO CLASS 1 VIA CST/AST	102
1302 = SECT 81B APPOINTMENT FOLLOWS TRANSFER OF FUNCTIONS TO APS	100
1353 = SECT.47B APPOINTMENT FORMER OFFICER RETIRED {INVALIDITY)	204
1409 = SECT.47B IMMEDIATE. (REAPPOINTMENT FORMER OFFICER ANNULLED MEDICAL	204
Re-engagements:
2006 = RETURN FROM FIRST TIER MOBILITY PROVISIONS	202
2057 = RETURN PROMOTION FROM AUTHORITY WITH PART IV COVERAGE	202
2102 = RETURN TRANSFER FROM AUTHORITY WITH PART IV COVERAGE	202
2153 = RETURN FROM PART IV AUTHORITY SUCCESSFUL APPEAL PROMOTION	202
2209 = RETURN FROM OFFICERS RIGHTS DECLARATION ACT OR S.87Q OR S.87R
2300 = RETURN FROM HOLDER OF PUBLIC OFFICE	203
2305 = RETURN SECOND. S.47D TERRITORY SERVICE OR NEW GUINEA	202
2356 = RETURN EMPLOYMENT UNDER MEMBERS OF PARLIAMENT (STAFF) ACT	201
2401 = TRANSFER OR PROMOTION BACK TO APS FROM PARLIAMENTARY DEPARTMENTS (NOT MEMBERS OF PARLIAMENT (STAFF) ACT)
2452 = REAPPOINTMENT NOT ELSEWHERE CLASSIFIED	201, 204
Promotions:
3009 = PROMOTION	301 or 401
3105 = PROMOTION WON ON APPEAL	301 or 401
Transfers:
4000 = TRANSFER TO TRAINEE ADMINISTRATIVE SERVICE OFFICER	n/a for within, 302 for between agencies
4001 = TRANSFER ORDINARY	302, 402-405 for between agencies
4002 = TRANSFER WITH REDUCTION OF CLASS/LEVEL BY CONSENT	405
4003 = TEMPORARY TRANSFER (MINIMUM OF 3 MONTHS)	n/a or 302 for between agencies
4052 = TRANSFER FUNCTIONS, E.G. ADMINISTRATIVE ARRANGEMENT ORDERS	303
4108 = ADVANCEMENT OF A CADET OR TRAINEE (S.53, S.53A)	404
4159 = REDESIGNATION/RECLASSIFICATION	n/a for within, 302 for between agencies
4204 = REDEPLOYMENT IN APS EXCESS OFFICER ETC. (S.76W(1))	n/a for within, 302 for between agencies
4255 = REDEPLOYMENT IN APS ~ MEDICAL (S.76W(1))	n/a for within, 302 for between agencies
4300 = TRANSFER DISCIPLINARY, MISCONDUCT (S.57, 62(6))	n/a for within, 302 for between agencies
4351 = TRANSFER DISCIPLINARY, CRIMINAL OFFENCE	n/a for within, 302 for between agencies
4999 = TRANSFER CHANGE IN HOURS WORKED	n/a
Separations:
5004 = RESIGNATION INCLUDES SEPARATIONS NOT ELSEWHERE DIFFERENTIATED	501 - 516
5006 = SEPARATION OF SES FIXED TERM CONTRACT (S. 42,44)	512
5055 = SEPARATION OF SES OFFICER UNDER S.76R
5100 = RETIREMENT EARLY AGE I.E. POST AGE 55 (S.76U(1)	506, 505
5151 = RETIREMENT MAXIMUM AGE/EXTENDED SERVICE (S.76V)
5207 = RETIREMENT INVALIDITY (S.76W(1))	505
5260 = SEPARATION INEFFICIENCY	507
5263 = SEPARATION VOLUNTARY REDUNDANCY	504
5266 = SEPARATION INVOLUNTARY REDUNDANCY	502
5303 = DEATH	503
5354 = TERMINATION OF APPOINTMENT MEDICAL (S.47(11) (A))	508
5450 = TERMINATION OF APPOINTMENT UNSATISFACTORY CONDUCT/PERFORM	513
5506 = TERMINATION OF APPOINTMENT NOT A FIT AND PROPER PERSON	513
5557 = TERMINATION OF APPOINTMENT EXCESS OFFICER (S.47)	513
5602 = TERMINATION OF APPOINTMENT ~ CITIZENSHIP REQUIREMENTS NOT MET	513
5653 = FORFEITURE OF OFFICE
5709 = DISMISSAL OF OFFICER FOR MISCONDUCT	513
5805 = DISMISSAL FOLLOWING A CRIMINAL CONVICTION	509
6007 = MOVE TO ACT PUBLIC SERVICE OR AN AUTHORITY COVERED BY PART IV/MOPSA	510, 516
6058 = COMPULSORY TRANSFER TO ACT PUBLIC SERVICE OR AUTHORITY WITH PART IV MOB TIER 2	515
6218 = TRANSFER TO UNATTACHED LIST S.72(1) 6250 = LWOP FOR OFFICIAL PURPOSES (E.G. REG.61)
6300 = TRANSFER TO HOLDER PUBLIC OFFICE	515 n/a n/a 515-516

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