The Australian Public Service Employment Database (APSED) is a database that stores the employment data of all current and former APS employees. APSED is maintained by the Australian Public Service Commission and the data is supplied to APSED from the HR systems of APS agencies.

APS Remuneration Survey

The APS Remuneration Survey is the source of data for the APS Remuneration Report, an annual snapshot of remuneration across the Australian Public Service. The Report’s findings will provide a breakdown of remuneration across the different classification levels as well as illustrate the changes from year to year.

Find out more about the APS Remuneration Survey.

Australian Public Service Employment Database Internet Interface

The Australian Public Service Employment Database Internet Interface (APSEDII) provides on-line access to the APS Commission's database on APS employees. The interface facilitates workforce planning and benchmarking by allowing users to produce data similar to that published in the APS Statistical Bulletin.

The second stage is restricted to authorised users in agencies. These users are able to view individual records on the system, but only for their agency. Their access is available through a secure logon and password procedure.

See https://www.apsedii.gov.au for the latest data.

Your privacy and APSED

Information outlining privacy provisions within APSED

If you have any questions about the APS Employment Database, please contact the APSED project team:

• David Judge ph 02 6202 3711
• Janet Scott ph 02 6202 3579
• or email APSED@apsc.gov.au

APSED resources

APS Employment Database (APSED) manual

The user manual for the database is provided in MS Word and PDF formats.

Download the APSED manual in MS Word format.

Download the APSED manual in PDF format.

ABS Standard Australian classification of countries

This is a list of countries and their codes used for the country of birth field. The countries are determined by the Australian Bureau of Statistics.

Get the Country codes.

Equity and diversity questionnaire

A template questionnaire that can be used by agencies to collect the equity and diversity data required for APSED.

Download the Equity and diversity questionnaire.

File transfer application

The Commission has developed a File transfer application which encrypts the data and transmits the files by the Internet to the Commission. If you want to install the APSED file transfer application onto your PC, please contact David Judge on 02 6202 3711 or email apsed@apsc.gov.au.

Guidelines for issuing AGS numbers to non-Comsuper contributors

This guideline provides information on the issuing of AGSNS to APS employees. It distinguishes between when an agency can reuse the same AGSN and when an agency must issue a new one.

Find out more about the guidelines for issuing AGS numbers.

Interface spreadsheet

We have developed a spreadsheet (4.2mb) to assist agencies without an automated HR system that can interface with the APS Employment Database. The spreadsheet includes the facilities to produce both the snapshot and change data files in the required format. The spreadsheet also contains instructions on how to produce the snapshot and change files.

Download the Interface spreadsheet.

Validation tool

The APSED validation tool is an Excel utility (now includes an Excel2007 version) designed to assist agency contacts who send data to the APSC APSED database. The validation utility can be used to examine snap and movement '.txt' files for conflicts with the APSED specifications (APSED Specs). The '.txt' files produced from the agency HR system should conform to these specifications so that the data can be read into APSED without error.

The validation tool can check for items which don't match the APSED specifications and notifies possible internal inconsistencies such as date of arrival in Australia being inconsistent with date of engagement.

Data problems revealed by the tool will need to be fixed in the HR system which produces the '.txt' file output.

The download contains the Excel validation utility, manual and test file. The example file allows users to familiarise themselves with the operation of the system. Please read the manual before operating the utility.

If you have any problems with the utility please email Mark Henry at the Australian Public Service Commission.

Download the Validation tool.